We are currently on the lookout for a Transaction Coordinator to join our dynamic real estate team.
In this pivotal role, you will help guide our esteemed clients through every step of their home buying or selling journey, from the initial contract right through to closing. Your responsibilities will include preparing listing documents, coordinating photoshoots, coordinating home inspections, managing escrow documents, scheduling necessary repairs, and ensuring the timely approval of all offers and counteroffers.
We're seeking candidates who are passionate about delivering exceptional customer service and are committed to continuous improvement in streamlining our operations. If this sounds like the opportunity youve been looking for, we encourage you to apply today!
Responsibilities:
Save customer information in the CRM system, forward all necessary paperwork to the office broker for file compliance, and track transaction activities
Review all documentation and confirm each has the proper signatures and dates to complete the home sale process quickly and smoothly
Aid real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all escrow documents, such as appraisals, titles, and mortgage loans
Manage transaction contracts from both home buyers and sellers to close the deal in a timely manner
Schedule home inspections and any necessary repairs, and assist in negotiations regarding repairs
Obtain sellers approval for the buyers offers and counteroffers to ensure the transaction process goes as quickly as possible
?Daily Workflow Overview:
Morning Kick-off (8:30 a.m.): Start your day by reviewing overnight emails and prioritizing new tasks. Get organized and set the stage for a productive day
Mid-Morning Focus (10:00 a.m.): Dive into your files, ensuring each checklist is meticulously followed. Send out reminders, updates, and documents for signatures to keep everything on track
Midday Progress (Noon): Initiate new files, list properties on MLS and social media, and coordinate with lenders and attorneys, supplying all necessary paperwork to keep the process moving smoothly
Afternoon Wrap-up: Update all active files, close completed or inactive files, and ensure appointments for photos, inspections, and appraisals are scheduled and confirmed
End of Day (Before Leaving): Review your achievements for the day and prepare your "to-do" list for tomorrow, setting yourself up for another successful day
Qualifications:
Experience in the real estate industry, transaction management or coordination, titles, and/or mortgages preferred
High school diploma required; Associates degree preferred
Real estate license preferred
Motivated to serve people and provide excellent customer service
Must have excellent organizational skills and communication skills
?Job Requirements:
Comfortable working from a phone or laptop
A valid driver's license is required
Obtain a real estate salesperson license within 6 months of hire
Team-oriented with a friendly demeanor, even under pressure
Effective communicator, serving as the primary contact for client inquiries
Naturally curious with a strong desire to deepen industry knowledge
Highly organized, with a knack for enhancing processes and checklists
Work Experience:
At least 2 years of continuous professional experience
2 years in office management, preferably within real estate
Proven track record of exceeding goals
At least 1 year of experience in a real estate-related role
Characteristics:
Outgoing and personable, able to juggle multiple tasks
Attentive listener and meticulous organizer
Celebrates team successes and maintains a positive and growth-oriented mindset
Driven to achieve, with a steadfast commitment to integrity
Skills:
Proficient in mobile and computer-based work
Clear and effective communication skills
Experienced in following and optimizing checklists
Skilled at prioritizing tasks efficiently
Typing speed of 55-70 words per minute, with strong technological proficiency
About Company:
Marble Key Realty, LLC is a vertically integrated real estate business that handles multi-family, short-term rentals, mobile home parks, and more. It's a part of a family of companies ranging from Real Estate Sales & Investing, Construction, Short Term Rentals, House Flipping, Staging, and Property Management. This is a one-of-a-kind environment where you'll be exposed to all of the different paths one can walk to build the life of their dreams through real estate.