Overview

The Unaccompanied Children Program provides long term and transitional residential care and other supportive services to Unaccompanied Children (UC) who are under legal custody of the Federal Government. Working in collaboration with the federal Office of Refugee Resettlement, ORR, our program provides a safe and nurturing environment for youth in a Basic Shelter program, and the Therapeutic Group Home programs located at our licensed residential facility in Yonkers, NY as well as a Transitional Foster Care program and the Long Term Foster Care Program located in foster homes in the Bronx, Queens and Westchester. In all programs, we provide therapeutic and educational services and other supports that youth need to achieve success through an array of strength-based and targeted interventions as well as link them with family members and/or other sponsors in the United States so they are able to move forward with their lives and thrive. The Senior Administrative Assistant supervises the program Administrative Assistant and will provide administrative and clerical support to the program.

Responsibilities

• Work with General Services and MIS staff to ensure that all equipment is in working order. Also responsible for monitoring progress with all maintenance requests and MIS helpdesk tickets for the program.
• Monitor supply inventory and request supplies for the program as needed.
• Monitor petty cash and funds reconciliation submitted by the Administrative Assistant for the Long Term Foster Care Program, as well as completion of and reconciliation of Petty Cash from other aspects of the Program.
• Ensure that Critical Incidents are submitted in the Critical Incident System on a timely manner by the Administrative Assistant
• Manage data for Performance Effectiveness Indicators and Quarterly Performance Reports for ORR.
• Takes staff meeting minutes.
• Other administrative duties as assigned

Qualifications

• An Associate’s Degree is required. Bachelor’s degree is preferred.
• The applicant must have at least two years of experience as an administrative assistant.
• Bi-Lingual (Spanish/English) and cultural competence a must.
• Must be proficient in Microsoft Office Suite