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Administrative Assistant

Full Time | Business Services 9 Months Ago

Rincon Consultants, Inc. is seeking an Administrative Assistant to join our hard-working Administration team! In this position, you will provide administrative support to our internal teams and interact daily with management, staff, and external contacts. We are looking for a motivated team player, who is comfortable working in a fast-paced environment with a high attention to detail and discretion. This position has flexibility to work remotely but will need to be able to go into the office somewhat often.

 

What Do You Get To Do In This Position:

  • Answer phones, direct calls appropriately, forward voicemails, etc.
  • Manage and route incoming email communication
  • Process incoming information and update department databases
  • Prepare and format documents and materials using MS Word, Excel, and PowerPoint
  • Order supplies and equipment; submit and track inventory
  • Manage mail/shipping; log incoming packages, sort mail, distribute
  • Coordinate maintenance of office vehicles with service technicians
  • Collect invoices from internal staff for processing
  • Maintain insurance certificates
  • Data entry for various reports and forms
  • Scan and file documents as requested
  • Assist with outgoing mail and marketing campaigns
  • Coordinate and organize travel arrangements
  • Assist with event coordination, as needed
  • Work collaboratively with other Admin Assistants
  • Performs other duties and responsibilities as assigned

 

This Job Might Be For You If You Have The Following:

  • High School Diploma required; Bachelor’s degree preferred
  • Minimum of 3 years of experience, office related preferred
  • Previous experience providing support in an administrative role
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams, SharePoint, PowerPoint)
  • Exceptional customer service skills
  • Ability to work independently and with all levels of employees and external contacts
  • High attention to detail and accuracy
  • Excellent interpersonal, verbal, and written communication skills
  • Ability to manage multiple projects, deadlines, priorities, and teams
  • Excellent organization and time management skills
  • Friendly and flexible disposition
  • High degree of personal integrity and the ability to handle confidential information and tasks

 

Rincon Consultants, Inc. is an award-winning leader in providing quality environmental consulting services throughout California. Recognized as the #1 ‘Best Environmental Services Firm to Work For’ by the Zweig Group in 2021. We partner with clients in sectors such as transportation, energy and infrastructure, oil and gas, water, commercial, private development, and government. Our 400 associates in 12 offices located in Northern, Central and Southern California are dedicated professionals who combine their passion with our purpose. If hired, we require proof that you have received the COVID-19 vaccine or have a valid religious or medical reason not to be vaccinated.
 

Total Rewards Package* Includes:

HMO, PPO, HDHP, Health Savings Account options
Three Weeks’ Vacation accrued in the first year
401(k) / Profit Sharing Retirement Plan
2x/Year Bonus Opportunities
Paid Sick Leave
Eight Paid Holidays
Flexible Spending & Dependent Care
Employer-paid life and long-term disability insurance
Dental, vision, prescription drug
Supplemental life insurance
Volunteer Pay for a Day
Legal Shield, Identity Protection, Pet Insurance
Professional Development
Mentoring
Patagonia Merchandise Partnership
And much more!

*All programs subject to review and change and are provided for regular, full-time employees scheduled to work 30 hours per week

 

 

Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

WEBSITE

rinconconsultants.com

HEADQUARTERS

SAN DIEGO, CA

SIZE

200 - 500

FOUNDED

1994

TYPE

Private

CEO

DAVID EMINHIZER

REVENUE

$10M - $50M

INDUSTRY

Business Services

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About Rincon Consultants

Rincon Consultants provides environmental planning, biological resources assessment and regulatory compliance services.

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Rincon Consultants
Full Time
$128k-164k (estimate)
1 Week Ago
Rincon Consultants
Full Time
$129k-165k (estimate)
1 Week Ago
Rincon Consultants
Full Time
$129k-164k (estimate)
1 Week Ago