Job Description: RESPEC, a nationally recognized engineering consulting company, seeks a full-time administrative assistant. Our office environment is dynamic; each day is different with fluctuations in workload. This candidate should be comfortable with change and accepting new challenges while being content with everyday routine tasks. Our administrative assistant is friendly, has a helpful disposition when greeting guests, and can easily handle routine tasks such as answering phones and accepting deliveries. 

Responsibilities: The successful candidate should be versatile and willing to assume a multitude of duties and responsibilities that are both mundane and/or unusual. Although not comprehensive, required tasks include the following:

• Enter expense data for approximately 45 people in Deltek accounting software
• Reconcile individual expense reports to the corporate American Express account
• Prepare expense reports and invoices for all Abandoned Mine Land (AML) projects
• Maintain office supplies for two buildings (e.g., work-related supplies, cleaning supplies, office snacks, and beverages)
• Perform very light housekeeping (e.g., tidy up the conference room, kitchen, and other common areas)
• Occasionally pick up visitors from the airport
• Occasionally make trips to the local post office, FedEx, and other shipping-related locations
• Receive mail and packages daily
• Maintain constant front-door coverage
• Support internal office events (e.g., company lunches and social events)
• Seek and accept funds for employee gifts (e.g., weddings and newborns)
• Assist in organizing internal fundraising efforts
• Provide project management support in Deltek.

Qualifications: The successful candidate should possess the following qualifications:

• Associate degree preferred
• 3 to 5 years of directly applicable experience 
• Excellent oral and written communication skills
• Proficient in MS Office (e.g., Word, Excel, and Outlook).

Compensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package that consists of medical, vision, and dental insurance; holidays; paid leave; 401(k) Plan and Employee Stock Ownership Plan (ESOP); continuing education; and professional societies. RESPEC is a 100% employee-owned company and employees are eligible for participation in the ESOP after a qualifying period.

Interviews: Interviews will be by appointment only.

Compensation for the role will depend on several factors, including a candidate’s qualifications, skills, competencies, and experience and may fall outside of the range shown. Compensation includes a comprehensive fringe-benefits package that consists of medical, vision, dental, holidays, paid leave, 401(k) Plan, Employee Stock Ownership Plan (ESOP), continuing education, and professional societies. RESPEC is a 100% employee-owned company and employees are eligible for participation in the ESOP after a qualifying period.

Interviews: Interviews will be by appointment only. Recruiters, please do not contact this job poster. Please do not contact us with unsolicited services or offers.