Job Posting Title:

Administrative Program Coordinator

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Hiring Department:

Extended Education Ventures

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Extended Education Ventures (EEV) (https://extendedcampus.utexas.edu/) is a self-supporting unit within The University of Texas at Austin that enables the development, delivery, and promotion of continuing and professional education across the university.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs.

At EEV we strive to create a talented and supportive workplace. To ensure alignment, we follow these fundamental core values: Service, Collaboration, Belonging, Excellence, Future-focused, and Integrity.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

About the Work and Team

A blend of independence, collaboration, and strategic problem solving - that's what you can expect as a member of the Course Programming team at Extended Education Ventures. We are a highly-productive, highly-motivated team of professionals who are passionate about providing quality programming to help non-traditional students find continuing and professional education that supports their career goals and builds a better future.

We are looking for a new team member to join our collaborative efforts working across multiple in-house units and taking ownership of an assigned portfolio of programs, serving as primary expert for assigned programs, and implementing recommendations for product enhancements.

Purpose

Manage the development and ongoing delivery of high-quality continuing and professional education programs at the Center for Professional Education. This position is crucial in setting and maintaining the strategic vision for assigned portfolio. Primary duties include identifying market-relevant training needs, working with others to develop value-add programming, and supporting associated marketing and operations.

Responsibilities

• Oversee the strategic development and ongoing delivery of non-credit continuing education courses and certificate programs for 2-4 areas of study. Identify training opportunities that will build upon and expand current programming, create impact for learners, and generate unit revenue. Working in tandem with the team manager, build overall product vision and strategy, lead in decisions about pricing and positioning, identify and communicate business requirements, and recommend ongoing changes and enhancements to optimize relevancy and value to students.

• Recruit and hire instructors and other subject matter experts (SMEs). Coordinate associated contracts and payments. Work with SMEs and team members to develop high-quality learning experiences, both online and in-person, that meet all identified objectives. Monitor overall performance to ensure contractual terms and quality expectations are met. Directly address real-time issues and provide logistical support as needed.

• Determine schedule of offerings. Produce program profit/loss statements, manage direct costs, and provide regular reports on portfolio performance. Monitor program metrics through standard evaluation and data analysis procedures.

• Understand and ensure compliance with appropriate industry and university requirements. Maintain awareness of industry trends and changes by attending association meetings, meeting with current professionals and SMEs, and reading current industry literature.

• Drive effective teamwork, communication with various levels of stakeholders, collaboration and commitment across work units. Meet regularly with colleagues to share information in a timely manner, gather input and feedback, and develop strategies for success. Maintain documentation. Provide regular updates to supervisor and unit directors.

Required Qualifications

Bachelor's degree and at least 3 years relevant experience designing or delivering training or professional development to adult learners. Excellent communication and writing skills. Experience with financial tracking and analysis. Attention to detail. Strong interpersonal skills and the ability to work with all levels of personnel both internally and externally. Ability to self-start and operate with little supervision. Occasional travel may be required. Demonstrates core values listed on the General Notes section of posting.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Previous experience working in higher education, workforce development, or with professional associations and boards. Professional certification in an area of study offered by the Center for Professional Education, such as project management, business analysis, or human resources.

Salary Range

$50,000 depending on qualifications

Working Conditions

• May work in standard office conditions

• Repetitive use of keyboard at a workstation

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.