Project Manager assistant- Signing bonus, 401k, Health, Vision, Dental, Employee assistance program, Life insurance, Gas card, Vehicle allowance or vehicle provided, two weeks pro-rated time off.

The Project Manager Assistant provides support to the Project Manager by coordinating project activities related to all projects. The position’s main duties are to ensure the continuity and efficiency of each project from start to finish through clear communication to all parties involved. The Project Manager Assistant handles multiple projects within a fast-paced environment and is open to constant changes and challenges. The ideal candidate will be highly organized and able to manage multiple projects at once in the absence of day-to-day guidance.

Principle Duties and Responsibilities

• Effectively communicate with property owners/managers/tenants, subcontractors, and insurance adjusters
• Assists Project Manager with the successful full cycle of assigned projects; from initiation to completion, including receipt of payment if necessary
• Ensures all project documentation is accurate and uploaded into internal and external claims systems
• Assists with customer communication and interactions
• Ensure work authorization, completion certificates and all other required documents are obtained from client
• Ensure work order tasks and purchase orders are completed and uploaded in a timely manner
• Acts as a liaison between the customer and Project Manager to ensure project success
• Address questions/concerns throughout the project
• Perform tasks required by the Project Manager in support of project needs
• Be aware of all aspects of the scopes of work so proper assistance to the Project Manager can be provided
• Responsible to track project changes and producing and communicating changes to PM
• Review project information and compile schedules in a timely manner
• Tracks the progress of all new and ongoing projects and maintains up-to-date notes
• Coordinate restoration work with in-house staff and sub-trades
• Prepare and/or edit internal scopes of work, estimates, budgets, letters, faxes, memos and emails
• File all project documents appropriately (hard and soft copies)
• Organize, compile, and submit support documentation on completion of the project
• Submit any required information to the client as directed by the Project Manager
• Report to the Project Manager for all issues
• Be capable of short-term coverage for the project in the event of Project Manager vacations

Qualifications - Knowledge, Skills and Abilities

• Education and Experience

High School diploma or GED.

knowledge of building construction, remodeling and or restoration industry

• Technical skills

Proficient technical skills, experience and certification in the areas of service the company provides.

• Mathematical skills

Adequate math skills. Able to quickly and effectively translate remaining work into manpower planning, project completion times, and review and assess labor time reporting. Effectively project job costs based on work remaining.

• Computer skills

Demonstrates intermediate to advanced proficiency in the use of computers and computer software, especially MS Word and Excel.

• Listening skills

Effective in receiving feedback and input from customers and employees, probing for additional information or unspoken issues and providing timely response.