Description

Red Envelope is seeking a Senior Executive Assistant for our client. Health and Hospital Corporation is an organization that celebrates diversity and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Health and Hospital Corporation also provides reasonable accommodations to qualified individuals with disabilities as required by law. 

Job Role Summary

Provides administrative and managerial services to the CFO that includes secretarial, administrative, supervisory, managerial and support services with little or no supervision. 

Requirements

Essential Duties

• Provide sophisticated calendar management for CFO; ensure that their time is utilized in the best and most efficient manner while meeting HHC priorities.
• Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Facilitates the many necessary changes in a timely manner with the CFO’s calendar, as appropriate, while taking other schedules into consideration when notifying and rescheduling appointments.
• Assures travel arrangements (including lodging, air, and ground transportation) are properly scheduled and meet the needs of those individuals traveling and Corporate Headquarters.
• Complete a broad variety of administrative tasks that facilitate the CFO’s ability to effectively lead the
• corporation, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; and completing expense and mileage reports.
• Work closely with the CFO to communicate upcoming commitments and responsibilities,
• following up appropriately and anticipate CFO’s needs in advance of meetings, conferences, etc.
• Maintains a high level of reliability and stability within the Office of the President, particularly during periods of leadership absence.
• Exercises good judgment and exemplifies a professional presence and calm demeanor when dealing with all issues and situations.
• Understand divisions under HHC; Manages internal and external special projects in coordination with other departments and/or divisions on behalf of the CFO.
• Researches, gathers, and/or compiles information as required by the CFO.
• Proactively find solutions to issues and think critically when searching for solutions.
• Independently facilitates office procedures and policies that will create and maintain an office of maximum efficiency and effectiveness.
• Clearly communicates concerns and questions to the appropriate Leadership Team member by keeping each consistently apprised of issues and situations that need attention.
• Sense of ownership and pride in your performance and its impact on the corporation’s success
• Good time-management skills
• Great interpersonal and communication skills
• Proficiency in MS Office, Excel, Adobe, and other systems critical to efficiently completing work. 

Qualifications

• Bachelor’s Degree preferred
• Minimum 2 years of previous experience 

Knowledge, Skills & Abilities

• Ability to establish and maintain effective working relationships, work on a team with a variety of individuals, both internally and externally; able to work independently and make decisions independently. 
• Excellent office management abilities, able to prioritize and meet deadlines.
• Able to maintain confidentiality.

Working Environment

A positive working environment that promotes employee safety, growth, and goal attainment. Health and Hospital Corporation actively works to maintain a successful workforce as they encourage employees to perform to their highest ability. HHC strives to foster a positive overall culture by supporting employee growth and making employees feel safe and comfortable.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.