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Proposal Manager

New York, NY | Other
5 Days Ago

Job Description

Proposal Managers work directly with Company personnel to ensure all proposals are coordinated, created, and delivered on time. Proposal Managers not only focus on proposals but also on fostering a conducive environment for team collaboration across all areas of business in support of the proposal process. Proposal Managers are responsible for following proposal cadence, logistics, and reporting. A Proposal Manager will be responsible for delivering large-scale, highly complex responses and proposal documents. Reporting to the Director of Sales or Capture Manager, the Proposal Manager should be comfortable working both independently and as part of small teams to lead the proposal team to success.



Essential duties and responsibilities include the following but are not limited to:

The primary duties of this role are to coordinate, collaborate on, and manage proposals. This can be divided into the three key areas below:

  • Proposal Coordination
    • Understand federal and state government source selection processes;
    • Read, interpret, and derive functional and technical requirements from RFIs, RFPs, RFQs, and other similar procurement solicitations;
    • Develop and manage proposal schedule, outline, assignments, compliance matrix, and other proposal artifacts and processes (familiarity with Shipley or other proposal management processes is ideal);
    • Work with business development staff to develop and incorporate proposal win themes, differentiators, and value proposition;
    • Coordinate meetings and kickoffs, as well as proposal-related communications;
    • Collect, tailor, and incorporate input into proposals from key contributors;
    • Ensure proposal responses are fully compliant to solicitation requirements;
    • Work closely with senior management to calculate pricing for proposed products, implementation services, hosting, reimbursable travel, and other components;
    • Deliver compliant proposals on time and according to established departmental processes and standards;
    • Communicate the progress of proposals to management.

  • Proposal Writing
    • Design the finalized proposal document, incorporate input from proposal contributors, and perform copy editing;
    • Produce high-quality written content, often technical in nature, by engaging Subject Matter Experts and interviewing them;
    • Follow proposal writing standards, including readability, consistency, and tone (one voice);
    • Format writing according to template standards and under the direction of the executive team.

  • Departmental Processes and Administration
    • Develop and implement structured, reusable proposal response templates;
    • Assist in maintaining the departmental library of prepared proposals and related materials such as past performances; staff resumes, implementation plans, RACI charts, and writing templates;
    • Assist in the development and implementation of departmental procedures and workflows.
    • Assist in maintaining NetSuite for business development activities


In addition, other duties include:

  • Protect confidential company information at all times;
  • Log time each week in our time-tracking system;
  • Take on other responsibilities and assignments from time to time requested by management.


Required Skills and Abilities:

  • 5 years of proven experience preparing written content for winning proposals and/or similar experience with sales, marketing, or technical documentation;
  • 5 years of experience writing proposals for the US Federal and State markets;
  • Highly organized and detailed, with a perfectionist approach to work;
  • Knowledge of procurement processes in both the public and private sectors;
  • Excellent verbal and written communication;
  • Demonstrable expertise in Microsoft Office products, particularly Word and Excel;
  • Oral and written fluency in English;
  • Flexibility and adaptability to frequently changing standards and priorities;
  • Previous experience in health care, information technology, or related field preferred.



  • Applicants should expect a work-from-home arrangement.
  • You must be a resident of the United States and must be authorized to work in the United States.


Physical & Mental Qualifications:

  • All positions require the ability to work on a computer for at least eight (8) hours per day. This includes fine and gross manipulation (typing and utilizing the mouse), looking at a computer screen for extended periods of time, and visual acuity (reading off of a computer screen). This also includes the ability to sit and stand for a combined period of at least eight (8) hours per day.
  • All positions require a minimum and infrequent lifting requirements (laptop).
  • No positions require walking requirements apart from the travel and commute, as stated in this section.
  • All positions require the ability to talk on the phone.
  • Most positions require occasional travel.
  • Most positions allow for working from home; however, positions based in the New York metro area require commuting requirements into the office.
  • All positions require the ability to focus on numerous tasks and project requirements throughout an eight (8) hour workday.
  • All positions require the ability to work, communicate, and collaborate with team members, peers, clients, vendors, and other entities that the Company maintains business relationships with.

Ready Computing is an equal opportunity employer. We do not discriminate with regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Overview

  • Website
  • Headquarters MANHATTAN, NY
  • Size 100 - 200
  • Founded 2011
  • Type
  • Revenue <$5M
  • Industry Software & Networking
  • About ready computing

Skills for Proposal Manager

The job skills required for Proposal Manager include RFP, Business Development, Coordination, Microsoft Office, Proposal Management,and Procurement etc. Having related job skills and expertise will give you an advantage when applying to be a Proposal Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Proposal Manager. Select any job title you are interested in and start to search job requirements.

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Career Path for Proposal Manager

The following is the career advancement route for Proposal Manager positions, which can be used as a reference in future career path planning. As a Proposal Manager, it can be promoted into senior positions as a Foundation Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Proposal Manager. You can explore the career advancement for a Proposal Manager below and select your interested title to get hiring information.

How to Become a Proposal Manager

If you are interested in becoming a Proposal Manager, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Proposal Manager for your reference.

Step 1 Understand the job description and responsibilities of a Proposal Manager

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Step 2 Knowing the best tips for becoming a Proposal Manager can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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