Title: Project Administrator

Reports to: Senior Vice President of Finance and Operations

FLSA Status: Exempt

Salary Range: $80,728 - $90,819

Location: Remote

Tentative Start Date: As Soon As Possible

About Race Forward

Race Forward's mission is to catalyze movement building for racial justice. In partnership with communities, organizations, and sectors, we build strategies to advance racial justice in our policies, institutions, and culture. Race Forward imagines a just, multiracial democratic society free from oppression and exploitation, in which people of color thrive with power and purpose.

Since 1981, Race Forward has brought a systemic analysis and an innovative approach to complex race issues to help people take effective action toward racial equity. In 2017 Race Forward united with the Center for Social Inclusion to become the new Race Forward.

Employment at Race Forward is contingent upon a new employee submitting on their start date: (1) proof they are up-to-date on their vaccinations; or (2) an application for an approved exemption as an accommodation due to: (i) a medical reason; (ii) a sincerely held religious belief; or (iii) other exemption recognized by applicable state law. Up-to-date means a person has received all recommended COVID-19 vaccines. Employees may request an accommodation in good faith without fear of retaliation. Accommodations will be granted where they do not cause Race Forward an undue hardship, pose a direct threat to the health and safety of others, or prevent an employee from performing the essential functions of the employee's job. Exemption application forms are available from Human Resources at hrsupport@raceforward.org.

Position Summary

The Project Administrator, an Associate position in the Department of Finance and Operations, exists to provide key project and administrative support to the Senior Vice President of Finance and Operations in their various duties involving Finance & Operations management to include organizational-wide organizational change, growth, and stability. This position is integral to ensuring project management and documenting organizational efficacy. The Project Administrator will provide project management and administrative support to ensure we can provide the highest quality strategic partnership and core services. This position will involve plenty of planning, time management, monitoring progress of projects, and communicating with stakeholders to ensure all are informed on status and progress.

Duties and Responsibilities

Works under the direction of the Senior Vice President of Finance and Operations to:

• Provide planning and administrative support for projects and programs with and within the Office of Finance and Operations including managing presentations, calendars, agendas, and notetaking.
• Supports tracking and recording activities and progress on Finance and Operations projects and initiatives.
• Creates and manages a database of partners, providers, and vendors.
• Management and reconciliation of project budgets.
• Performs other program and administrative support duties as assigned

Competencies

The purpose of the Race Forward Career Levels is to define the minimum responsibilities at each level that are critical to the role and the organization, to create a fair and consistent measure for new positions, and to create a common language, definitions of expectations, and ownership across the organization. All Race Forward positions at this level require the following:

Knowledge:

• Requires specialized and intermediate knowledge of project management in order to gather, organize, verify, compose, and/or analyze established concepts, policies, and procedures, and terminology in the completion of several multi-step procedures.
• Demonstrates a thorough working knowledge of administrative support.
• Possesses solid understanding of the related department/field existing policies and procedures.
• Has the ability to analyze alternatives and determine the most effective course of action.
• Typically requires up to 3-5 years of relevant work experience.

Contribution & Impact:

• Errors/omissions are usually identified and corrected before projects or daily operations are negatively impacted.
• Errors/omissions have a limited impact on department operations, and typically do not require additional resource allocation to complete the task or project.
• Impact has an organizational-wide focus.

Work Complexity:

• Work assignments and problems may be routine or are mostly non-routine, requiring some significant application of analytical thinking and independent judgment.
• Several alternative courses are available, in addition to some detailed procedures.
• Work decisions are typically confined within the limits of defined policies; however, the job may include the identification and implementation of process improvements or tools.
• Non-routine work is frequently reviewed by the immediate supervisor.

Communication/Influence:

• Requires sufficient verbal and written communication skills to convey factual based information to others that are typically knowledgeable about projects and specific finance and operations inquiries.
• Gathers and exchanges information that may not always be routine.
• Requires the ability to respond to detailed and somewhat complex inquiries from others that may not be fully knowledgeable in the subject area.
• Interpretation may be required.
• May be asked to coordinate efforts with individuals in other work areas outside the work area, which requires a basic understanding of other areas of the organization.
• Requires tact in handling external conflicts.
• Serves as team member and may lead a project team.

Work Complexity:

• May facilitate daily administrative activities or operations, using initiative in adopting, combining and/or improving programs, processes, services, etc.
• May be responsible for basic financial management activities such as monitoring project budgets and performing basic reconciliation on straightforward reconciling accounts, such as a purchase card.

Qualifications and Experience

This position requires an expert level of experience. That experience can be a combination of school and work time but without the wisdom gained from doing the job in prior circumstances and environments, the administrator will not be able to make quick decisions and instinctively know what needs to happen next. There is a degree of aplomb, confidence and finesse that only comes with years of career knowledge. In addition, the candidate must possess:

• Strong commitment to Race Forward's vision and mission.
• A combination of a Bachelor's Degree, and 3 to 5 years of experience project management or supporting executive management in a nonprofit setting or 8 years experience in lieu of Bachelor's Degree.
• Excellent writing and verbal communication skills.
• Strong organizational and analytical skills.
• Results-oriented with proven ability to manage multiple projects
• Strategic thinking dedicated to achieving positive outcomes

To perform successfully in this role, incumbent should possess skills identified below:

• Time management skills
• Ability to multitask and balance multiple schedules and calendars
• Creative problem-solving
• Microsoft/calendar software skills - expert level
• Excel skills - basic
• Basic knowledge of G/L, accounting
• Prioritizing abilities
• Knowing when a sense of urgency is due
• Documentation abilities
• Interpersonal/Communication (verbal, written) skills
• Organizational skills
• Diplomatic manner
• Ability to return calls in an appropriate time
• Trusted to confidentiality and delegation of work
• In essence an ambassador/liaise on the President's behalf -Trustworthiness

Additional Information

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

How to Apply

External Applicants: To apply for this position, please click the link below. To ensure full consideration, please be sure to include both a cover letter and resume with your application.

https://raceforward.isolvedhire.com/jobs/

Reasonable Accommodation Statement

Race Forward is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Race Forward will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Human Resources at HRSupport@RaceForward.org.

EEO Statement

Race Forward provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.