Grants Administrator

Department: Youth Services

Position Control Number: 0804-006

FLSA Status: Non-Exempt, position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: January 25, 2024

Closing Date: February 7, 2024 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

EEO/AA/F/M/Vet/Disabled

JOB SUMMARY: Responsible for the development of youth-related programs and activities addressing needs within the community and provision of administrative support to all youth-related programs in the Pulaski County service area.

ESSENTIAL JOB FUNCTIONS:

• Researches the availability, application process, eligibility criteria, and funding requirements of federal, state, and local programs.
• Collects demographic data relative to grant requirements to determine the feasibility of obtaining grants and verifying existing needs.
• Consults with Director on a regular basis for guidance and direction as to research and selection of grants; writes grant applications and ordinances for Director’s review and County Judge’s approval for submission to the funding source.
• Develops evaluation instruments and program goals and objectives to submit with grant proposals.
• Monitors and develops reports of grant programs on a regular basis to ensure compliance with programmatic and fiscal requirements set forth by funding sources.
• Obtains information concerning community needs through communication with neighborhood residents; identifies additional services, programs, and activities needed to strengthen youth-initiated programs.
• Develops and implements methods and procedures to measure program participation and effectiveness.
• Develops and consistently reviews criteria for data collection.
• Evaluates grant programs on a semi-annual and annual basis to determine overall effectiveness and impact on community needs or concerns.
Submits recommendations for improvement in program effectiveness.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Recruits and organizes community groups and neighborhood organizations to form partnerships and collaborative programs and plan activities that will facilitate the social and educational development of youth in Pulaski County.
• Assists the community groups with organizational needs such as the location of meeting places, transportation, and identification of available training and activities.
• Researches, develops, and implements plans to involve community officials and/or leaders in the sustainability of quality youth programs.
• Maintains records of all youth-related programs.
Performs other related duties as required.

PERSONNEL SUPERVISED: Provides supervision to a part-time assistant.

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment with frequent visits to outside agencies and attendance at departmental activities and functions required.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Good knowledge of theories and principles, stages, and influences upon juvenile development.
• Considerable knowledge of the development of and interaction between social groups within a residential and community environment.
• Considerable knowledge of the social and legal problems related to substance abuse, school dropout, and other related juvenile problems.
• Considerable knowledge of available grant sources and funding trends and requirements.
• Considerable knowledge of methods and techniques of grant writing.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
• Ability to demonstrate integrity, ingenuity, and inventiveness in the performance of assigned tasks.
• Ability to prepare numerical and narrative reports.
• Ability to maintain accurate detailed records.
• Ability to read and interpret grant specifications and determine compliance.
• Ability to establish and maintain an effective working relationship with grantors, co-workers, supervisory personnel, and the public.
• Ability to organize and prepare training materials and presentations.
• Ability to attend work regularly and reliably.
Skill in the operation of a personal computer and software.

PHYSICAL REQUIREMENTS:

• Visual acuity is necessary for use of the computer screen.
• Digital dexterity is needed for keyboard operation.
Ability to communicate orally in person and by telephone.

EDUCATION AND EXPERIENCE:

Completion of a bachelor’s degree in Social Work, Education, Criminology, Public Administration, Sociology, Psychology, Business, Finance, or a related field; considerable experience with program development and evaluation; grant research, application, and administration; social work; or a related field; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

• Employment is contingent upon the successful completion of a criminal background check, child maltreatment check, and adult maltreatment check.
• The criminal background, child maltreatment, and adult maltreatment checks will also be conducted annually.
• Must possess or be able to immediately obtain a valid Arkansas Driver's License.
• Regular and reliable attendance is an essential function of this position.
• PREFER experience with funding research, program development and evaluation, preparation of grant applications, and development and evaluation methods and tools.

ACCESSIBILITY NOTICE: If you are an individual with disabilities who needs accommodation or you are having difficulty using or website to apply for employment, please contact humanresources@pulaskicounty.net or call (501) 340-6110.