Job Classification:

Corporate - Administration

Executive Assistant

Our Business

For over 100 years, Prudential’s diverse and talented employees have been committed to helping customers and their families grow and protect their wealth through a variety of products and services. We are known for delivering on our promises and are recognized as a trusted brand and one of the world’s most admired companies.

The Role

We are currently looking for an Executive Assistant who will support multiple Vice Presidents in the Prudential Global Technology organization. The role will support, and report into the Chief Data Scientist.

This role requires a proven track record in supporting senior level management. This includes exercising superior judgment based on in-depth experience, maximizing efficient use of time on behalf of the leaders, developing strong collaborative relationships across multiple constituents to move things ahead, and the ability to interact well with individuals external to Prudential. We are seeking a dynamic and resourceful individual who takes initiative and thrives in a fast-paced, challenging working environment.

Primary Responsibilities:

• Support the executives by managing all day-to-day matters including but not limited to calendar management, meeting logistics for internal and external appointments, and processing expenses
• Maintaining a regular open line of communication (via email, Instant Messaging, text/SMS, telephone, face-to-face conversations) with the executives to jointly manage strategic priorities, time management, calendaring, meetings with partners, assisting with various approvals, and all other priorities
• Scheduling large meetings with senior-level executives external to Prudential and across Prudential.
• Proactively manage travel arrangements, coordinate itinerary details, and mitigate unforeseen changes
• Manage special projects like occasional events, external presentations, and speaking engagements; prepare and coordinate communications
• Professional representation and handling of all phones, written and video communications
• Regularly and independently research and or respond to a portion of the principal's email and telephone inquiries
• Build and grow a strong network of relationships across Prudential

Your Expertise

What you’ll need to succeed:

• 7 years of administrative experience at the VP or above level
• Ease in working in a fast-paced environment and adapting to changing priorities
• Ability to support 4 executives with different management styles
• Resourcefulness and the ability to negotiate schedules and conflicts with other assistants and partners
• Comfort escalating issues appropriately to quickly resolve them
• Discretion required in handling highly sensitive and confidential information
• Excellent proficiency in Microsoft Outlook; pride in maintaining an exemplary executive calendar; strong skills in Excel, Word, and PowerPoint
• Technologically savvy – familiar with digital apps and online resources
• Excellent organization, meeting planning, and project management skills with the ability to effectively juggle multiple high-level priorities
• Forward thinking, actively seeking opportunities for improvement and proposing solutions
• Self-motivated; demonstrates initiative and anticipates issues, provides realistic solutions, employs sound judgment, and makes timely decisions
• Able to work independently with minimal supervision, work under tight time constraints, and be able to prioritize his/her work
• Ability to navigate meetings and commitments occurring in different time zones
• Flexibility to work overtime as needed

#LI-LR1 #LI-Hybrid 

Note: Prudential is required by state specific laws to include the salary range for this role when hiring a resident in applicable locations. The salary range for this role is from $63,400.00 to $94,400.00. Specific pricing for the role may vary within the above range based on many factors including geographic location, candidate experience, and skills. Roles may also be eligible for additional compensation and/or benefits. Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance. In addition, employees are eligible for standard benefits package including paid time off, medical, dental and retirement.