Providence Public Schools is currently seeking a strategic and dynamic Director of School Operations. Reporting to the Chief Operating Officer and the school principal, the Director of School Operations will be responsible for all matters of school administration that do not directly relate to instruction or student behavior. The Director is a key role, which seeks to relieve the principal of non-instructional obligations so that s/he can focus almost exclusively on student achievement and the professional development of the teaching staff. This position will take on a variety of operational responsibilities from overseeing the development and implementation of the school budget to gathering and analyzing school data to ensuring that the school has sufficient materials to serve its students. The Director of School Operations will also supervise a team of operations professionals including clerical staff.

Bachelor’s degree from an accredited 4-year institution; Master's Degree preferred

Responsibilities of the Director of School Operations will include but are not limited to:

School Operations

• Each year, prepare the campus for start-up/new school year by ordering furniture, equipment, and classroom supplies as well as ensuring that school services (i.e., student food services, student transportation services) are lined up and ready for day one

• Collaborate with HR personnel to process new hires and maintain employee records to prepare the facility for occupation

• With the support of Central office, ensure compliance with all state, federal, and local employment laws and policies

• Manage the maintenance of campus facilities by overseeing the custodial personnel, work order system, and partnering with Plant Maintenance office

• Manage the school’s food and transportation services by coordinating with Central Office staff, service providers, and overseeing deliveries

• Conduct monthly walkthroughs with Central Office staff to ensure building operations are in compliance with local agencies (i.e. fire inspections, etc.)

• Manage and oversee student and staff technology at the school level 

Budget & Finance

• Work with the school principal and Central Office finance staff to develop and manage the school’s budget

• Maintain accurate records of all financial transactions and submit them to the Central Office finance staff for processing including but not limited to managing requisitions at the school level

• Participate in monthly meetings to review/account for budget variances; monitor usage of the school finances

• Ensure adherence to school’s fiscal policy and procedures; participate in annual financial audit process by providing documentation as needed to auditors

• Manage school purchasing process by placing orders with vendors, tracking delivery and maintaining inventory

School Administration

• Ensure the timely implementation of all items on PPSD's monthly administrative calendar

• Ensure that the school is adhering to all local compliance and reporting requirements, as per calendars and guidelines provided by Central Office

• Provide oversight of the planning and execution of school special events, such as field lessons, Parent/Teacher conferences, and graduation

• Oversee the administration of all student tests - With the support of the Central Office data analysts, disseminate progress reports to school staff and ensure the timely production of student report cards

• Ensure that student records are properly maintained and updated at the school

Management and Leadership 

• Directly supervise the school-based clerical staff

• Actively serve on the school’s leadership team, which also includes the school’s principal, and APs

Skills and Characteristics:

• Comfort level with financial oversight and budgetary tracking to support strategic growth 

• Willingness to work autonomously, collaboratively, and/or under the direction of senior staff, as needed 

• Acute attention to detail coupled with the ability to think and act strategically

• Flexible and able to multitask; can work within an ambiguous, fast-moving environment, while also driving toward clarity and solutions 

• Demonstrated resourcefulness in setting priorities and guiding investment in people and systems

• Maturity, humility, strong work ethic, sense of humor, and a “whatever it takes” disposition

• Minimum of 5 years of work experience; 2 of which should be directly in operations management experience, working in a fast-paced, entrepreneurial environment and preferably school-based experience

• Experience managing cross-functional teams to develop and implement systems and processes to increase the effectiveness and efficiency of a growing organization