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HR Assistant

South Plainfield, NJ | Full Time

Job Description

ProStaff Workforce Solutions is seeking an HR Assistant to work with a leading company in South Plainfield, NJ.

Please visit us at to explore all opportunities.

Pay Rate: $23-24 hourly
Shift: 9am-5:30pm - Monday - Friday with one Saturday per month
Requires fluency in both English and Spanish

Job Description:

Human Resources and Time and Attendance
  • Provide customer service to organization employees
  • Maintain employee records (soft and hard copies)
  • Assist in payroll preparation; providing relevant data, absences, enter PTO requests
  • Email temporary associate’s time cards to the appropriate agency on a weekly basis
  • Prepare new hire packets, present new hire orientation.
  • Enroll new hires in benefit system website and train associates to login into online systems for benefits.
  • Provide temporary associates a tour of the facility on their first day and share organization policies.
  • Answer employee queries on HR-related issues
  • Organize employee events
  • Updating benefits due to qualifying events. Provide required documents to corporate team and ensure accurate proper deductions
  • Update PTO request spreadsheet
  • Obtain required documentation of PTO requests
  • Provide associates with vacation balance, upon request
  • Update ACA reports
  • Creating Disciplinary Actions for time and attendance infractions
  • Provide associates information for 3rd party disability administration company when an LOA from work is necessary, and provide updates to management of doctor’s notes and RTW dates
  • Respond to request for Verification of Employment by email
  • Create Verification of Employment letters for associates as requested
  • Assist associates with injuries; calling the nurse triage line, providing injured associate/supervisor/witness forms to complete, and report injury to Sedgwick.

  • Attend committee meetings
  • Update topics and post on communication board
  • Order day to day office supplies for the team
  • Keep PTO forms and clear lunch bags in stock for associates.
  • Set up catering (e.g., for events, lunch boxes, visitors)
  • Update rosters and organizational as needed

Accounts Payable
  • Process manual travel and expense forms
  • Process all invoices for all departments including health and welfare benefits plans, catering, supply chain shipments, etc.
  • Process new vendor set up paperwork for vendor and associates
  • Update and maintain a list of all invoices paid
  • Communicate with vendors regarding invoices, pending orders or any questions our team might have regarding process of payments
  • Report monthly break down to AP department. Review bank statement to report if items purchased are shop supplies or office supplies, and the amounts purchased of each type

  • High school diploma, GED, or equivalent
  • Prior experience in human resource roles
  • Strong computer skills
  • Experience in Microsoft office software
  • Fluency in both English and Spanish is required

About ProStaffworkforce Solutions
We are a fast growing and successful agency that treats all its clients and candidates with a personal touch. ProStaffworkforce Solutions is a group of industry experts—many hailing from larger agencies—who know their business well and enjoy working in a more hands-on and flexible environment, with attention to detail. Our mission is to match quality people with quality jobs and quality companies to maximize productivity and profitability. We develop long-term relationships and provide a level of customer service and expertise that instill confidence and trust in our client companies and candidates.

Our Values
• Integrity
• Commitment
• Quality
• Diversity

Benefits for eligible employees
• Direct deposit
• Weekly pay
• Medical benefits
• 401(k) Plan


Career Path for HR Assistant

The following is the career advancement route for HR Assistant positions, which can be used as a reference in future career path planning. As a HR Assistant, it can be promoted into senior positions as a Human Resources Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary HR Assistant. You can explore the career advancement for a HR Assistant below and select your interested title to get hiring information.