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Payroll Specialist

San Mateo, CA | Full Time
16 Days Ago

Job Description


Founded in 1965, Prometheus is the largest privately held owner of apartments in the San Francisco Bay Area, with a portfolio of over 13,000 apartments in the Silicon Valley, Portland and Seattle regions. We invest in real estate long-term and the focus on enduring quality drives every element of what we do - from our selection of locations, to design decisions, reinvestments into our Neighborhoods and our operating strategy. 

We are proud to be a Certified B Corporation, part of a group of companies that meets the highest standards for using business as a force for good. We have more than 500 Prometheans, and have a home office in San Mateo, with satellite offices in Portland, Oregon, and in the Bay Area. We are a vertically integrated company with four main core competencies in-house: acquisitions/investments, development, value-add renovations, and operations/property management. Prometheus has a long history of award-winning approaches to what we do, receiving over 100 awards for design and excellence including Fortune Magazine’s list of 100 Best Small & Medium Companies, the 100 Best Workplaces for Women and Best Places to Work in the Bay Area.



We are focused on Good Living for the Greater Good. This means providing a true sense of home and belonging for our Neighbors and Prometheans and giving our time and resources to bring positive change locally and beyond. It also means supporting you in your career goals with the very best working experience, and that starts with us having fun in the work we do together.




The Payroll Specialist is a part of our Payroll and HR Team and is responsible for providing administrative support for our bi-weekly multi-state payroll. This role is a mix of ongoing payroll responsibilities and payroll support for our Prometheans.

  • General Duties: You’ll work closely with the Payroll Manager to assist in the preparation of bi-weekly payroll for our California, Oregon, and Washington Prometheans, including reviewing timesheets, processing Personnel Action Notices and reviewing the accuracy of payroll data entry and calculations. You'll oversee all phases of the payroll processing including the accuracy and timely processing of bi-weekly payroll for all Prometheans. Process and print termination checks in accordance of state laws and distribute payroll checks bi-weekly as needed.  
  • Reporting Responsibilities: Your organization and detail-oriented style come into play as you prepare and maintain our vacation, sick and charge-out reports (among others). You also act as the payroll contact for employee inquiries and assist in audits when necessary.



Our Payroll Specialist possesses the following experience, skills, and abilities and is able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

  • High school diploma or general education degree (GED). Associate degree in Accounting or Finance Certified Payroll Professional a plus.
  • 1-3 years of relevant experience preferred.
  • Experience with ADP preferred.
  • Knowledge of Federal, California, Oregon, and Washington labor, tax, garnishment, and payroll laws with good understanding of common fiscal procedures.
  • Experience dealing with payroll calculations, including California wage and hour requirements, incentive pay, bonuses, etc.
  • Ability to be flexible to adjust priorities, multitask, and manage time appropriately in a dynamic, team-oriented environment.
  • Strong organization and critical thinking skills, with attention to detail while ensuring security of confidential information.
  • Excellent ability to coordinate and collaborate effectively across a team.
  • Ability to thrive in an entrepreneurial and purpose driven company, focused on brand distinction and experience.
  • Big picture thinking — you know how the little details impact the big picture, and can adjust the former to impact that latter.
  • You are not afraid to break norms, create new things, and think differently. In fact, it’s kind of what you are known for. 



We offer a variety of benefits that take compensation well beyond a paycheck. This includes traditional benefits and benefits you might not expect or know about, such as:

  • 100% Paid Benefits (you read that right, Prometheus pays 100% of healthcare, vision, and dental insurance premiums for all Prometheans and their families)
  • Paid volunteer time
  • Housing discounts
  • 401(K) matching
  • Tuition reimbursement
  • 12 paid holidays, including your birthday!

Learn more about these and other perks of being a Promethean by exploring our full Benefits Guide.

Prometheus is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

If you'd like more information about your EEO rights as an applicant under Federal Employment Laws, please check out these FMLAEEO, and EPPA pages.

Company Overview

  • Website
  • Headquarters BEAVERTON, OR
  • Size 500 - 1,000
  • Founded 1965
  • Type Private
  • Revenue $200M - $500M
  • Industry Business Services
  • About prometheus real estate group
  • Prometheus is a real estate company that allows individuals to buy and rent apartments.

Skills for Payroll Specialist

The job skills required for Payroll Specialist include Accounting, Payroll Processing, Attention to Detail, Data entry, detail oriented, Critical Thinking etc. Having related job skills and expertise will give you an advantage when applying to be a Payroll Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Payroll Specialist. Select any job title you are interested in and start to search job requirements.

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Career Path for Payroll Specialist

The following is the career advancement route for Payroll Specialist positions, which can be used as a reference in future career path planning. As a Payroll Specialist, it can be promoted into senior positions as a Payroll Team Lead that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Payroll Specialist. You can explore the career advancement for a Payroll Specialist below and select your interested title to get hiring information.


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