Accounts Payable Specialist

Accounts Payable Specialist

Job Class: Salaried-Exempt

Reports to: Corporate Controller

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for day-to-day financial transaction including accounts payable to accounts payable, corporate card reconciliation and expense coding, and various other transactional issues. The Accounts Payable Specialist must exercise discretion in executing essential functions and be able wot work independently, following through on assignments with minimal direction.

ESSENTIAL FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Analyzes and process accounts payable in a timely manner.
• Codes such items as invoices, vouchers, expense reports, check requests etc. with correct codes conforming to stand procedures to ensure proper entry into the financial system.
• Reconciling credit card statements
• Prepares, requests, and initiates weekly payment runs including checks, ACH, online, and wire transfers.
• Handles all vendor correspondence verbal, written, or digital.
• Investigates and resolves problems associated with processing of invoices.
• Reconciles various accounts monthly, bringing any discrepancies to the attention of the Controller.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Assist in compiling information and preparing responses to auditors during the annual external audit.
• Assists with related special projects, as required.
• Performs other duties as required to support the Finance Department.

REQUIRED QUALIFICATIONS (includes education, skills and experience):

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum 4 years of Accounts Payable experience.
• Experience with Purchase Orders, three-way match, and managing vendor payment runs.
• Basic to intermediate Excel skills.
• Exceptional written and verbal communication skills, including effective interpersonal and collaborative skills.
• High attention to detail and accuracy.
• Ability to multi-task.
• Ability to follow up on pending issues.
• Ability to meet deadlines.
• Open to change and learning new skills

PREFERRED QUALIFICATIONS:

• Multi-site experience.
• Associate's degree or higher in Business, Accounting, or Finance.
• Service Titan knowledge.

WORKING CONDITIONS AND PHYSICAL EFFORT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Will have some repetitive hand and arm motions and prolonged periods of sitting.
• While performing the duties of this job the employee is regularly required to sit, stand; walk; talk, listen, reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
• This position requires frequent manual dexterity in combination with eye/hand coordination such as keyboarding and handling of equipment.
• Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
• The employee must occasionally lift and/or move up to 25 pounds without assistance.
• The noise level in the work environment is usually low to moderate.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Experience level:

• 4 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $55,000