What are the responsibilities and job description for the Talent Acquisition Coordinator position at Primark?
Role: Talent Acquisition Coordinator
Purpose of role: To provide TA administrative day-to-day support of TA operations for our US Talent Acquisition team for Central Functions, BAU and NSO.
Reports to: Head of Talent Acquisition, US
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Key Responsibilities
Functional Expertise
The Talent Acquisition Coordinator will support our US Talent Acquisition team with recruitment operations support. The Coordinator will play a critical role in administrative processes for hiring and onboarding new Primark Hires, supporting our recruiters, hiring manages, and candidates through the post offer process to the early days of onboarding.
Behavioural Competencies
Resourceful & Resilient
Customer Focus
Technical Requirements of the Role-holder
Purpose of role: To provide TA administrative day-to-day support of TA operations for our US Talent Acquisition team for Central Functions, BAU and NSO.
Reports to: Head of Talent Acquisition, US
_________________________________________________________________________
Key Responsibilities
Functional Expertise
The Talent Acquisition Coordinator will support our US Talent Acquisition team with recruitment operations support. The Coordinator will play a critical role in administrative processes for hiring and onboarding new Primark Hires, supporting our recruiters, hiring manages, and candidates through the post offer process to the early days of onboarding.
- Supports the Talent Acquisition team by providing general administrative support
- Support Retail Management, Volume Recruitment, and US Head Office recruitment with open positions from creation of requisition thru the hiring process in the ATS and Workday
- Partner with Recruiters to create, delivery and track receipt of signed offer letters for retail management and US Head Office positions
- Initiate and track background check process for Retail Management and US Head office positions. Liaise with Management Recruiters and US Head Office P&C team on current background checks in alert status
- On-board new hires via people systems (BrassRing, Workday, UKG, E-Verify), draft new hire announcements and provide welcome information
- Books candidates travel in accordance with Primark’s corporate travel policy
- Collects and verifies data from various parties to create and communicate accurate reports in a timely manner
- Organizes meetings and schedules including meetings with third parties and external vendors, plus other team events and meetings as necessary
- Prepares documents and presentations as needed
- Supports supplier setup and coordination of invoice payments
- Raises and manages Purchase Orders
- Participates in our financial forecasting and rephasing processes
- Makes recommendations to improve administrative/operational systems and processes
- Work within established process guidelines to ensure best practices are being followed and offer feedback for areas of opportunity for improvement
- Operate as a Brand Ambassador, representing the Primark business to all candidates, new hires, and vendors
- Ensure a strong candidate experience from initial contact through the transition to pre-boarding and onboarding.
Behavioural Competencies
Resourceful & Resilient
- Leverages knowledge of Primark way of working, internal processes & practices, and our unique culture to ensure that projects are delivered effectively
- Quickly rebounds from challenges and setbacks and can manage difficult situations effectively, maintains a positive attitude in all settings
Customer Focus
- Understands the external & internal customer and has a strong customer-centric orientation to ensure that projects are delivered to meet the needs of the business
- Has a strong people orientation and is able to manage complex / diverse stakeholder groups
Technical Requirements of the Role-holder
- Minimum of 1-2 years experience in HR, preferably within either HR administration, HR Operations
- Knowledge of HR Systems such as Applicant Tracking Systems and HRIS
- Experience coordinating activities, resources, and information
- Experience partnering with various parties
- Experience coordinating, booking, and scheduling candidate travel
- Ability to compile information into accurate reports
- Strong Excel skills with the ability to create moderately complex reports and trackers from scratch
- Good PowerPoint skills with ability to create presentations using our brand guidelines and template
- Strong written and oral communication skills
- High attention to detail
- Excellent interpersonal, communication and influencing skills.
- Excellent organisational skills and the ability to manage multiple high-priorities in a fast-paced environment.
- A team player who is humble, agile, resilient, and ambitious.
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