Job Description

APPLICANTS MUST BE PERMANENT IN THE ADMINISTATIVE STAFF ANALYST CIVIL SERVICE TITLE OR A COMPARABLE TITLE ELIGIBLE FOR 6.1.9

The Homelessness Prevention Administration (HPA) works to keep New Yorkers in their homes. HPA works with the Department of Homeless Services (DHS), the NYC Housing Authority (NYCHA) and many other organizations and City agencies to assist families and individuals in need in obtaining and maintaining stable, affordable housing.

Under the managerial direction of the Chief Homelessness Prevention Officer, with wide latitude for independent initiative and action, the Special Assistant coordinates and manages high priority HPA special projects in the areas under the purview of the Chief. The goal of these projects is to maximize resources, identify efficiencies and streamline workflows both within HPA areas and between those areas and other areas in the Department of Social Services (DSS), Human Resources Administration (HRA), and Department of Homeless Services. These projects implement the high priority Mayoral goal of reducing and limiting homelessness in New York City.

The Homelessness Prevention Administration is recruiting for an Administrative Staff Analyst NM -II to function as Special Assistant to the Chief of HPA, who will:

- Initiate and manage all activities relating to project deliverables including presentations, briefings, across the Chiefs areas of responsibility. Manage or collaborate on several projects simultaneously, track and monitor projects and assignments, maintain timelines, and follow-up with DSS/HRA/DHS staff and external parties. Work independently on special studies, project development and management and in concert with the Chief on routine tasks such as correspondence control and general scheduling.

- Respond to inquiries and request for actions from various internal and external entities: the HRA Commissioner, Office of Constituents Services (OCS), offices of various elected officials. Ensure that HPA completes follow-up procedures when necessary. Review, route and control all correspondence, reports, and written directives in order to facilitate responses to appropriate parties, including State, Mayoral and Commissioner.

- Monitor key operational indicators, develop, and produce analyses and reports to provide insights into operations and performance. Lead teams of HPA staff who collect and analyze information needed for the preparation of process evaluations and who conduct management surveys, work measurement analysis and program assessment to increase accountability throughout the various HPA Divisions. Provide written reports and recommendation for improvements when necessary.

- Conduct in-depth research and analysis of data for multiple and varying projects related to new procedures or initiatives. Prepare and present data driven presentations on the findings to the Chief, his cabinet and other Program Heads, and make recommendations of best practice to optimize utilization to assist the Deputy Commissioner in the decision-making process.

- Collaborate with Senior HPA staff on the development and updates of written HPA procedures; maintain a close relationship with the Office of Training and Office of Policy and Procedures to provide feedback on proposed procedural changes.

- Attend meetings with or represent the Chief on inter-program, inter-Agency projects, meetings, and work groups as they arise. Represent HPA upper management and/or other program representatives, conveying information, as authorized. Chronicle meetings by taking notes, recording commitments made by attending parties. Follow up with the Chief/Deputy Commissioner, convey the contents of meetings to the Chief to ensure timely action is taken on all requests. Ensure that all meeting notes are properly cataloged and remain accessible to the Chief as needed.

Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.