Primary Duties:

• Formats, prepares large contracts for negotiations, files, and sends contracts to other parties.
• Communicates with other departments for contract edits and changes to compile all company changes into one document.

Creates, edits, and proofreads complex legal documents, including forms, and correspondence, ensuring accuracy and completeness.

• · Maintains attorney workload calendar and attorney daily calendars; schedules conferences and meetings; calculates and schedules critical turn around dates, records and monitors work deadlines on internal ticket system, calendars depositions and discovery deadlines when needed.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working e-files as requested in chronological order as documents are updated. Utilizes company’s provided software to accurately store email messages, to maintain and retrieve from a central location.
• Maintains client and administrative files in accordance with company policies and procedures
• Assists with other duties as assigned

A successful candidate will have the following education, experience and skills:

• Strong skills in Microsoft Word, Outlook, Adobe Acrobat Standard and Excel, a must.
• Strong word processing skills, especially vis-à-vis contracts.
• Proofreading skills.
• Keen attention to detail.
• Minimum of 3 year’s recent Legal Secretarial experience, and/or 3 years of Administrative Secretary experience.

Associate’s degree. Bachelor's degree preferred, or High school education with 10 year’s work experience working at a large firm or corporation as a Legal Secretary.

Legal Secretary Certificate from ABA accredited school a plus.

• Ability to prioritize, multitask and manage deadlines.
• Ability to think critically and analytically in a pressured environment.
• Ability to handle the workload for two attorneys and/or paralegals.
• Works efficiently and effectively using the company’s systems, software, and procedures.
• Excellent verbal and written communication skills to interface with attorneys,
• Practices and fosters an atmosphere of teamwork and cooperation; ability to work productively and cooperatively with other employees.
• Ability to learn new skills as they become necessary.

Working knowledge of internet resources to perform basic legal research a plus.

Physical Requirements:

• Essentially a sedentary position.
• Normal effort of general office work typically including bending, moving and lifting up to 25 pounds; working at computer terminals and telephones.