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Ponca City Development Authority
Ponca, OK | Full Time
$60k-80k (estimate)
4 Months Ago
KAW NATION
Ponca, OK | Full Time
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Office Manager
$60k-80k (estimate)
Full Time 4 Months Ago
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Ponca City Development Authority is Hiring an Office Manager Near Ponca, OK

Job Purpose:

  • A supervisory position that ensures that all functions of an office are being coordinated and that the office and business needs are being fulfilled.

Duties and Responsibilities:

  • Maintains office services by organizing office operations and procedures; overseeing or preparing payroll; AP/AR; and inventory management within QuickBooks Enterprise
  • Leads in continuous improvement in business office activities and their integration into the Log10 Quality programs.
  • Client onboarding, support and correspondence
  • Client order fulfillment
  • Maintains personnel files
  • Oversees and manages company business credit card program; reviews statements; orders or cancels cards; ensures timely payment of monthly statement; manages rewards program
  • Oversees and manages company benefit and insurance programs
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments
  • Completes operational requirements by scheduling and assigning employees; following up on work results
  • Maintains office staff by recruiting, selecting, orienting, and training employees.
  • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
  • Contributes to team effort by accomplishing related results as needed.
  • Provides general support to visitors
  • Conducts onboarding of new hires
  • Plans or assists in planning in-house or off-site activities, like parties, celebrations, and conferences
  • Complete required business office audits (insurance audits, etc.)
  • Oversees the Log10 UPS & FedEx accounts and assists with Log10 shipments
  • Acts as a member of the Log10 Food Safety & Quality Team
  • Other Duties as Required

Qualifications:

Minimum Qualifications:
Education

  • Bachelor’s degree in management, business, business administration or IT or another business-related degree

 Specialized Knowledge

  • Advanced Computer Skills
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)
  • Highly Proficient in QuickBooks Enterprise

Skills

  • Ability to Follow Written and Verbal Direction
  • Excellent Written and Verbal Communication Skills
  • Ability to Lead a Team of People
  • Excellent Time Management Skills and Ability to Multi-task and Prioritize Work

Other Characteristics

  • Attention to Detail
  • Able to Work Independently
  • Able to Make Sound Decisions
  • Positive Attitude and Ability to Work as Part of a Team

Professional Certification(s)

  • Facility Management Professional or Certified Facility Manager certifications, a plus

Experience

  • At least 5 years experience in an office environment as an administrative assistant, administrative coordinator, Office Supervisor, or Manager utilizing QuickBooks
  • At least 2 years of supervisory experience, preferably in an office management role

Job Summary

JOB TYPE

Full Time

SALARY

$60k-80k (estimate)

POST DATE

11/30/2022

EXPIRATION DATE

01/18/2023

WEBSITE

goponca.com

HEADQUARTERS

Ponca City, OK

SIZE

50 - 100

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