About Polco 

Headquartered in Middleton, WI and Boulder, CO, Polco is a public engagement technology startup specializing in community surveys and civic engagement services for local governments and other public-sector clients across the United States. We're dedicated to transforming how local governments, representatives, and community organizations interact with the communities they serve—we’re all about civic engagement and creatively bringing new and innovative technologies to the front lines of public governance. Our team comes from every walk of life and all corners of the political spectrum, but we’re all problem solvers at heart.

The Role

The Executive Assistant (EA) will support operations, primarily by providing administrative support to the Leadership Team and VPs as a part of the Operations Team. The ideal EA candidate will be resourceful, innovative, and proactive in assisting Polco's executives—they must be able to think independently, make decisions, and manage competing priorities. Because the EA will track communications, ensure timely responses, and manage requests of the executives' time, they must bring excellent communication skills and the ability to share information efficiently and effectively. 

This is a fully remote position. However, if the EA lives close to Polco's Middleton or Boulder offices, they may choose to adopt a hybrid work arrangement.

Responsibilities

• Act as the point of contact among the Leadership Team, VPs, and other external partners
• Manage the flow of internal information in a timely and accurate manner
• Manage executives’ calendars and schedule (and reschedule) meetings and appointments
• Format information for internal and external communication, including memos, emails, presentations, and reports
• Screen and direct phone calls and distribute correspondence
• Attend meetings with and on behalf of executives; take notes and record minutes
• Perform other related duties and administrative tasks as assigned

Qualifications

• At least three years of related experience required, preferably supporting executives or VPs
• Extremely proficient with Google Workspace or similar software, with the ability to learn new or updated software—especially programs and platforms that enable remote work
• Excellent time management skills and the ability to multitask and prioritize responsibilities—both your own responsibilities and the executives' responsibilities
• Great written and verbal communication skills
• Well-developed organizational abilities and superb attention to detail

What You Bring

• A resourceful and proactive approach to your work
• The ability to communicate in a clear, concise, and polished manner, both verbally and in writing
• A love of working with people and the desire to be a highly collaborative team player
• Professional discretion
• The adaptability and flexibility required to work in a fast-paced environment
• Willingness to occasionally travel

Why Work With Us?

• The excitement of being on the ground floor of a startup—you'll be an integral part to helping Polco develop and grow
• The opportunity to work with a passionate and dedicated team
• Exceptional benefits package including dental, medical and vision coverage, flexible work hours, remote working, and generous paid time off
• Vanguard IRA with up to 3% company match of employee contribution
• A home office/technology allowance on hire and renewing biannually
• A professional development allowance