Human Resources Coordinator

Who is POD Marketing?

POD Marketing is a full-service digital marketing agency that offers clients a wide range of marketing solutions. Unlike other agencies, we specialize in specific industries, which makes us true experts in both digital marketing and the industries we serve.

While we are committed to our clients, our number 1 priority has and always will be our employees. We believe this employee-obsessed approach is the biggest contributor to our company’s growth. In only 8 years, we’re now working with clients all across North America, which would not have been possible without employing a talented team of over 100 employees.

Office culture is not about having a beer fridge or a ping-pong table (but yes, we have those too), it’s about how being at work makes you feel. We asked our staff and here are some of the things they said they loved most about working at POD Marketing: They feel accepted for who they are, supported, challenged, enjoy the flexibility of being able to work from home, the open lines of communication with every member on the team including upper management, having physiological safety, and are energized by the opportunities to grow, develop and progress their careers.

To learn more about our culture, watch this video: https://youtu.be/1WZ8tAnATNs, visit the POD Marketing YouTube channel and check out our reviews on Glassdoor.

Who are you?

You are passionate about all things related to people in the workplace. You love making connections with your co-workers, you get great satisfaction from helping people and you are a great active listener. You’re organized, a fast learner and able to prioritize conflicting priorities. You love working on a team (because it’s fun!) but you value autonomy in your day to day work. Organizational psychology interests you - you're likely a fan of Adam Grant. You’re probably early in your career and looking to join a fast moving company that can help you grow. Bonus points if you love Taylor Swift (you’d be joining a team of Swifies).

Responsibilities

• Manage job advertisements and budgets on our HRIS software and employment websites, including Indeed, Glassdoor, and LinkedIn
• Attend job fairs and recruitment events on behalf of the organization
• Support the internal marketing team on social media recruitment
• Attend interviews and support hiring managers in candidate selection process
• Manage all candidate onboarding, including: welcome package, HRIS onboarding, software and technology set up, onboarding schedule management, and first day orientation
• Manage all candidate off-boarding, including: removal from software, and coordinating equipment return
• Manage all consolidated employee documentation, including: employee contracts, forms, team meeting documents, performance management files, job descriptions, interview guides, progression checklists, and 90 day plans
• Maintain confidential employee records in our HRIS software, such as employee records, contract negotiations, performance management documentation, and any notes 
• Represent the people team on the Culture Committee; oversee company-wide culture events
• Schedule and execute stay, transfer, and exit interviews with internal team members
• Under the guidance of the Manager of HR & People Experience, create and update company policies and company wide communications, when necessary
• Support the growth and development of employees and the organization through collaboration, coaching, support, and by providing resources
• Support the execution of all people management software, including performance management cycles, engagement and pulse surveys, and 360 reviews

Required Experience & Skills

• Bachelor's degree in human resources or related
• 2 years of experience as an HR coordinator, in hospitality, or in a customer service role
• Exposure to Alberta Employment Law and employment equity regulations
• Keen understanding of LinkedIn, Indeed, and Glassdoor
• Meticulous attention to detail and organization skills
• HR administration and people management skills
• Full understanding of HR functions and best practices
• Excellent written communication skills
• Able to communicate effectively with various communication styles
• Excellent organizational skills and attention to detail

Nice to Have:

• Experience using an ATS, knowledge of BambooHR is an asset
• Experience using LinkedIn recruiter
• Experience managing a corporate Glassdoor account
• Excellent interpersonal, negotiation, and conflict resolution skills

How to Apply

At POD, we believe “that most job requirements and conceptual knowledge are easily trainable. But you can’t teach drive, ambition, or passion.” (Take a look at this article, Finding Your Unicorn, written by our President, Kevin Wilhelm). Our hiring managers consider alignment with our core values and passion for our company culture to be as valuable as experience and education. 

After reading this job description, we want you to ask yourself: 

Am I the exact right person for this role? 

Do I align with POD’s core values and culture?

If you’ve answered yes to both questions, we want to hear from you! Here are a few easy steps that will help us get to know you better.

1. Ensure your professional resume is up to date and highlights some of the key points we are looking for.
2. Create an engaging and personalized cover letter for us to read. If you don’t include a cover letter, you will NOT be considered for this role. Video cover letters are given extra attention. 
3. Include a link to your portfolio, writing samples and/or social media accounts that you have managed (if applicable).
4. Apply through our website (https://www.podmarketinginc.com/careers/)

All successful candidates will be contacted via email to discuss next steps. We appreciate all applications and wish you all the best of luck.