POSITION: Special Events Manager DEPARTMENT: Communications and Education
REPORTS TO: VP, Communications and Education STATUS: Exempt (Full-Time)
UPDATED: July 2021
Responsible for creating, planning and organizing quality special events that meet or exceed fundraising, participant and/or engagement goals. Provides excellent customer service to team members, event participants, donors, volunteers and vendors. Supports internal client events and meets the organization’s expectations for customer service, teamwork and interpersonal relations.
1. Function as the staff lead for Planned Parenthood’s events including donor events, education and outreach events. Events may include luncheons, dinners, discussions, auctions, cocktail parties, health fairs, informational events, gala, etc.
2. Implement and manage a roster of current events and help to imagine new events that further the understanding of Planned Parenthood’s work, increases community visibility and brand awareness and attracts new supporters, patients and clients.
3. Oversee all logistical details related to events including venue, seating, catering, guest lists, etc. Work with venue staff, consultants, partners, volunteers and other vendors to maximize value for PPSWO.
4. Partner with communications and marketing staff to build timely promotional plans and event collateral included invitations, videos, signage, swag, etc.
5. Coordinate with key stakeholders and provide information needed for speeches, videos, programs, and the like.
6. Collaborate with the development staff, keep detailed budgets of revenue and expenses and assess regularly to help team to meet fundraising net goals.
7. Oversee the post-event coordination including debrief meetings, recognition to key stakeholders/constituents and financial reconciliation.
8. Perform other duties as assigned by manager.
KNOWLEDGE AND SKILL REQUIREMENTS:
Passionate commitment to Planned Parenthood’s mission and values related to health equity, especially centering on racial equity, and a deep sense of accountability to community. Demonstrated understanding of the role that racial inequity plays in our society and its impact on health care systems and care delivery.
Demonstrated ability to be responsive to changing priorities and simultaneously handle multiple complex initiatives. Ability to meet deadlines and respond to changing priorities as they arise.
Proven record of accomplishing ambitious goals and getting result; energetic, highly organized with the drive to achieve results.
Strong project management skills required. Experience managing multiple projects and keeping tasks from slipping through the cracks a must. Event coordination experience required.
Demonstrated success in fostering cross-departmental partnerships and collaborations to advance success of organizational priorities.
Sound judgement and grace under pressure with a record of anticipating problems and negotiating solutions.
Excellent relationship building and communication skills, including a high level of self-awareness, empathy and humility in interpersonal interactions.
A demonstrated ability to work and build trust across cultural differences as well as to effectively communicate across differences related to race, class, age, gender, gender identity and expression, sexual orientation, religion, ethnicity, national origin or ability.
Bachelor’s degree preferred.
Experience with Microsoft Office (specifically Word and Excel) and online communication technology. Ability to operate a computer, keyboard and multi-key telephone.
Valid driver’s license and a personal vehicle in the course of employment is required.
Efficient financial record keeper, experience creating/maintaining budgets and strong organizational skills.
Availability and willingness to work a flexible schedule required (some weekends and evening hours).
Well-developed analytical and problem-solving abilities.
Able to exercise sound and independent judgment with high ethical standards.
Must maintain strict confidentiality with donor/organizational information.
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
Ability to lift and /or move up to 25 pounds, sit, talk, hear, stand, bend, walk; use hands and fingers, handle or operate objects, reach with hands and arms; climb and balance; stoop, kneel, crouch, crawl, and use repetitive motions of the hands and wrists.
Ability to get to the work site; also other PPSWO health centers, events and meetings when required
Planned Parenthood Southwest Ohio is an equal opportunity employer and is committed to maintaining a non-discriminatory work environment. Planned Parenthood Southwest Ohio does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation and gender identity, or any other characteristic protected by applicable law. Planned Parenthood Southwest Ohio is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.