Planet DDS is the leading provider of cloud-enabled dental software solutions serving over 10,000 practices in North America with over 60,000 users. The company delivers a complete platform of solutions for dental practices including Denticon Practice Management, Apteryx XVWeb Digital Imaging, and Legwork Patient Relationship Management. Planet DDS is committed to creating value for its dental practice clients by solving the most urgent challenges facing today’s dental practices in North America.

Our ideal candidate will have a deep understanding of event planning to enhance our organization’s image within the dental industry through well-executed trade show planning, logistics, and strategy. With the expectation of a massive move to the cloud for dental software over the next 3-5 years, Planet DDS is strongly positioned to continue its growth and leadership position in the market. Building our company’s reputation and credibility through event marketing is a key focus of our company’s growth.

We are looking for a candidate who can own event planning, with a strong attention to detail, can manage numerous deadlines, liaise with client speakers, event organizers, and vendors as well as lead internal meetings to support our sales team’s attendance at events.

You will also collaborate with other members of the marketing team as well as external stakeholders to manage events to elevate the Planet DDS brand.

This is a unique opportunity to be a significant contributor to the success of a well-positioned, well-financed growth stage software company. If the above describes you, we’d love to meet you! 

JOB DUTIES

• Raise company awareness and reputation through successful event planning and strategy 

• Create and manage our events calendar and trade show playbook

• Serve as the main point of contact for trade show related matters including trade show organizers, vendors, clients for speaking engagements, and internal stakeholders

• Maintain swag inventory and booth assets to support successful event execution 

• Manage trade show logistics including sponsorships, exhibition costs, freight, graphics, electrical, AV, labor, etc.

• Facilitate in-person meetings between sales team, prospects, and clients during trade shows 

• Build strong relationships with internal and external stakeholders 

• Plan pre- and post-event marketing activities to support lead generation at trade shows 

• Develop and continually improve best practices for trade show attendance, exhibitor opportunities, and sponsorships

• Collaborate with marketing demand generation team to support lead management from trade shows 

• Work closely with sales team to ensure successful attendance at trade shows including leading pre-event kick off meetings for trade show attendees and post-mortem meetings to track event successes, opportunities for improvement, and for future planning purposes 

QUALIFICATIONS:

• 3-5 years of event/trade show management experience 

• Proven ability to manage numerous deadlines

• Track record of successfully managing exhibits, trade show logistics, budgets, and trade show planning

• Exceptional time management skills 

• Meticulous attention to detail and organizational skills 

• Strong communications skills both verbal and written

• Superior interpersonal skills 

• Project management experience

• Bachelor’s degree in marketing, public relations, hospitality, business, or equivalent 

• Must be able to safely lift up to 25 lbs. 

• Can be mostly remote but must live within driving distance of headquarters in Newport Beach, CA 

Planet DDS Core Values

Collaborative

Working independently and across teams, we create scalable solutions to enable company growth.

Empathetic

We are educated on the experience of our customers and feel vested in their success.

Accountable

We feel ownership for the quality of our work and take pride in the positive outcomes.

Trustworthy

We operate with integrity and honesty, making promises we know that we can keep.

Ambitious

We are driven by our ability to make a long-term, positive impact on the lives of dental market leaders.