Description

Phoenix Management Group, LLC 

Position: Executive Assistant

Reports to: President 

Phoenix Management Group, LLC, a leading full-service Property Management Company, has a part time Executive Assistant opening. This is an exciting opportunity for an entry-level professional to join a privately held company with substantial potential for career growth. 

Brief Description: ** THIS JOB IS BASED IN CHARLOTTE, NC** While some duties can and will be performed remotely, there will be requirements to perform tasks in Charlotte, NC. Phoenix Management Group, LLC is looking for a new part time executive assistant (20-25 hours per week) to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking meeting minutes, showing local apartment units, and other organizational tasks. To do this role properly you should have a detailed understand of Microsoft Office suite, be a problem solver, and have some assistant experience. 

Our expectations of you in this role: 

· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the president's behalf

· Maintaining comprehensive and accurate records

· Performing minor accounting duties

· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

· Answering phone calls in a polite and professional manner

· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department

· Managing the the president’s calendar, including making appointments and prioritizing the most sensitive matter

· Organize travel for corporate home office team

· Show Charlotte apartment units on an as needed basis

Requirements

Required Experience: 

· 1 year of assistant experience

· High School Diploma, Bachelor's Degree, preferred

· Customer service, phone sales, and industry experience are highly desired

· Some knowledge of industry software systems is preferred

· Computer proficiency and knowledge of Microsoft Office Suite

Key Characteristics & Competencies: 

· Creative - Show imagination and generates new ideas to problems or innovate around already established approaches

· Organized - Plan and organize tasks in an efficient productive manner

· Adaptable - Adjust quickly and be flexible to changing priorities. Cope effectively with complexity

· Resilient- Able to spring back and recover quickly from difficult situations

· Persuasive - Charisma is desirable and believable; can sell a vision and think quickly on their feet

· Customer Service – Provide “World Class Customer Service” to key stakeholders

· Self-Starter – Take initiative by jumping into tasks and responsibilities; requires minimal supervision

· Technical – Effectively uses technology (Microsoft Office Suite), social media and other tools relevant to the job

PMG offers a competitive salary with bonus incentives based on individual as well as property performance. In addition, a comprehensive benefits package is offered to all full-time employees with medical, dental, and vision coverage, paid vacation and sick leave and rental discounts at company properties. 

Conquering the Law of Average 

Our mission is to build a relationship of “WE” rather than “I”. We are not a company managing people. We are not one vision of living. We are a collective of individuals, including our residents, and we are constantly collaborating to do things differently and be innovative. We are a community, and we all have to work together to achieve greatness.