24 Accounts Payable Coordinator Jobs in Philadelphia, PA
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Philadelphia Works is Hiring an Accounts Payable Coordinator Near Philadelphia, PA
Description
Position Summary The Accounts Payable Coordinator supports the overall accounts payable process, including but not limited to processing invoices and payments, handling expense accounts, handling customer/vendor inquiries, and compiling information for reports as needed.
Essential Functions
1. Process all outstanding invoices in the procurement folder, review and code vendor invoices and employee travel reimbursement invoices for satisfactory payment approval. Coding vendor consists of allocating to specific grant fund sources utilizing the chart of account codes and budget allocation worksheet.
2. Maintain and update all monthly invoice allocation worksheets to the correct grant percentage split based on the allocation report provided by the Manager of Accounting and Payroll Accountant.
3. Investigate and resolve invoice discrepancies.
4. Enter all operation vendor and specific subcontractor invoices in the general ledger.
5. Ensure the procurement folder is kept up to date for Manager’s review.
6. Perform maintenance to general allocation updates and budget correction to invoices as necessary.
7. Process and print checks. Export and format check register to an Excel CSV file to positive pay banking transmission.
8. Set up-up new vendor accounts in the accounting software and ensure EIN information is retrieved and entered into the accounting software for the year-end process.
9. Maintain recurring vendor spreadsheet and ensure all Philadelphia Works monthly recurring vendors invoices are received and paid.
10. Review weekly distribution aging reports to ensure all selected invoices are received for payment.
11. Interact with various Philadelphia Works department personnel to follow up on invoice and employee reimbursement discrepancies.
12. Update the monthly reoccurring Excel worksheet to ensure all monthly invoices are received and entered prior to the month-end close deadline.
13. Review the Gl monthly vendor report to ensure invoices are in the correct period.
14. Perform month-end adjustments based on grant summary and payroll allocation changes.
15. Compile check register, vendor aging, and vendor analysis financial reports for internal and external audits as requested.
16. Compile year-to-date and year-end information as requested by monitors and auditors.
17. Distribute and maintain transit passes and Petty Cash. Track all disbursements ensuring requests are documented by preparing monthly distribution allocation worksheets to the appropriate grant, General Ledger code, and department for Sr. Manager of Accounts Payable’s approval
18. Reconcile cardholders’ credit card monthly expenditures. Working closely with the Accountant to complete the monthly journal entry
19. Prepare and maintain all W-9, Sale Tax exemption certificates, and PA Exemption documents.
20. Obtain and properly file all staff travel documentation in compliance with all insurance guidelines. Le.Certificate of Driving Eligibility-Insurance documents.
21. Download vendor electronic invoices and save them to the procurement folder for payment processing.
22. Communicate with vendors to ensure invoices are received, and taxes and late fees are disputed.
23. File operating and payable paid invoices weekly.
24.Complete months end close task by the 9th of each month by ensuring all recurring invoices are entered in the GL. Review all department procurement folders to ensure invoices associated with services rendered for the closing period.
25.Perform other duties as assigned.
Requirements
Education/Professional Experience
High School Diploma or equivalent and 2 years’ experience in accounts payable (Associate’s degree in Accounting preferred). General knowledge of computerized general ledger systems and bookkeeping/accounting. Or any combination of education and experience determined to be acceptable.
Skills & Qualifications
•Proficient in working with Excel, specifically pivot tables and formulas
•Experience working with General Ledger and/or Chart of Accounts
•Ability to communicate with all levels of staff and manage relationships with vendors
•Excellent organization and analytical skills
•Strong attention to details
•Strong problem-solving and critical-thinking skills
Job Summary
Full Time
$57k-70k (estimate)
10/29/2022
03/13/2023
philaworks.org
Philadelphia, PA
100 - 200
Related Companies
The job skills required for Accounts Payable Coordinator include Accounts Payable, Accounting, Credit Card, Attention to Detail, General Ledger, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Coordinator. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Coordinator job description and responsibilities
Overseeing Staff Accounts payable coordinators monitor the actions and performance of others under their charge, such as accounting clerks and assistants.
02/24/2022: Cincinnati, OH
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
03/02/2022: Bellingham, WA
The coordinator also commonly reviews bills, expense reports and other documents to verify accuracy and to detect any cash control problems.
02/09/2022: Lawton, OK
They manage payroll, general bookkeeping, accounts payable and sometimes accounts receivable.
01/28/2022: New Bedford, MA
When employees submit expense disbursement requests, the coordinator must ensure that all documentation fits policy and supports the payment.
02/15/2022: New Suffolk, NY
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Coordinator jobs
Attain Additional Licenses, Certifications, and Registrations as Needed.
01/14/2022: Topeka, KS
Earning Licenses and Certificates.
01/26/2022: Binghamton, NY
Get the Right Work-Life Balance.
02/21/2022: Billings, MT
Learn the basics, then move on to bigger things.
02/05/2022: Juneau, AK
Due to the high demand for work placements, some students may be required to secure their own placement subject to approval by the program coordinator.
02/27/2022: Huntington, WV
Step 3: View the best colleges and universities for Accounts Payable Coordinator.
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