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PetroChoice
King of Prussia, PA | Other
$49k-61k (estimate)
8 Months Ago
Accounting Admin
PetroChoice King of Prussia, PA
$49k-61k (estimate)
Other | Retail 8 Months Ago
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PetroChoice is Hiring an Accounting Admin Near King of Prussia, PA

Overview

SUMMARY: PetroChoice, a leading distributor of petroleum-based lubricants in the US is looking for an Accounting Admin to join the team. This position will be a member of the Accounts Payable Team and will report to the AP Manager. This position will be to provide office and front desk office support for the entire company with a focus on accounts payable and billing teams. Responsible for all mail activities to include administration of AP mailbox, scanning and distribution of physical mail, compiling and distribution of billing invoices via email, fax and regular mail. Also responsible for general maintenance of office equipment and ordering of office supplies. Will be the main point of phone contact for accounts payable, and will respond to vendor’s questions, or transfer to appropriate individual to handle.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include but are not limited to the following. The Company reserves the right to add to, delete, change or modify the essential duties and responsibilities at any time. All work is to be completed with minimum supervision and in accordance with Company standards. Other duties may be assigned.

  • Be present in the office on a full-time basis and greet guests as they come in and accept packages as they are delivered
  • Always maintain a responsive attitude by communicating professionally and timely via email/phone with internal/external customers, vendors and co-workers.
  • Responsible for general maintenance of office equipment and ordering of office supplies. 
  • AP – Manage AP Inbox and separate incoming email by moving to appropriate inbox, based on expense/inventory type, and first letter of vendor.
  • AP – Scan all physical invoices and send to appropriate AP coordinator to enter.
  • AP – Communicate with vendors calling in to follow up on outstanding invoices by checking status in P21.
  • AP – Fill out requests for credit applications, based on company profile and send out to new vendors in prompt and polite fashion.
  • AP – Forward copies of our W-9 as requested. Follow up on copies of W-9’s needed by us for new vendors.
  • AP – Send out mail via Fed- ex / UPS as requested.
  • AP – Pay UPS invoices via Web Portal weekly.
  • Billing – Run batching reports to send out invoices via fax, email and regular mail.
  • Maintain flexible schedule to include ability to work overtime on occasion to complete projects and/or work assignments
  • Perform other related AP or Billing duties as assigned

Qualifications

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Associates degree (AA); and two to four years related experience or training; or equivalent combination of education and experience.

Language Ability:

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of word processing software, spreadsheet software, accounting software, and internet software. History of working with a dual monitor set up or willingness to adapt to it.

Equipment:

None

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to work while sitting; use hands; and reach with hands and arms; talk and hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

EOE

Job Summary

JOB TYPE

Other

INDUSTRY

Retail

SALARY

$49k-61k (estimate)

POST DATE

07/15/2022

EXPIRATION DATE

08/29/2023

WEBSITE

petrochoice.com

HEADQUARTERS

KING OF PRUSSIA, PA

SIZE

500 - 1,000

FOUNDED

1969

CEO

ED SAMANE

REVENUE

$500M - $1B

INDUSTRY

Retail

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About PetroChoice

PetroChoice serves and distributes to thousands of companies every day, offering the top brands of oils, greases, and other lubricants.

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