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Accounts Payable Clerk
$44k-54k (estimate)
Full Time | Durable Manufacturing 6 Months Ago
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PETERSON BECKNER INDUSTRIES is Hiring an Accounts Payable Clerk Near Houston, TX

Peterson Beckner Industries

“PBI specializes in the erection of heavy and complex steel structures requiring unique construction engineering talents. We are committed to performing highly valued erection services through our professional team of skilled construction and engineering personnel, dedicated to providing industry leading safety and quality with timely performance.”

JOB DESCRIPTION

The Accounts Payable Clerk responsibilities and duties are to make sure all bills are paid in an efficient and timely manner. The A/P clerk will provide administrative and clerical support by processing, verifying, and reconciling invoices, monitoring expenses, and keeping a record of it all for tax purposes. The job requires extended periods of time working on the computer with various software systems related to bookkeeping. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Some filing is required, which would require the ability to lift 5-10lbs boxes and bend or stand as necessary.

1.0 POSITION TITLE: Accounts Payable Clerk

2.0 POSITION CLASSIFICATION: Salaried, Non-exempt

3.0 BASIC FUNCTION:

PRIMARY: To ensure timely and accurate recording of accounts payable.

SECONDARY: To ensure timely disbursement of accounts payable.

4.0 REPORTING RELATIONSHIPS:

This position reports to the Controller.

5.0 AUTHORITIES:

The following are principal authorities granted to the Accounts Payable Clerk:

5.1 To exercise the responsibilities and perform the duties of this position. This includes full decision-making authority for all responsibilities and duties defined within the guidelines provided by this job description.

6.0 KEY RESULTS AREAS:

The following are key results for the Accounts Payable Clerk

6.1 ACCOUNTS PAYABLE CLERK:

- Accounts Payable will be meeting expectations when:

- Invoices are captured, processed and posted in a timely and accurate manner.

- Relations with vendors, subcontractors, and co-workers are maintained at the highest possible level.

- Disbursements are completed within payment terms.

- Physical and electronic files are organized, current, and archived appropriately.

7.0 PRINCIPAL DUTIES & RESPONSIBILITIES:

The following are the principal duties of the Accounts Payable Clerk:

7.1 To treat our customers, vendors and co-workers with courtesy and respect in every engagement.

7.2 Prepare vendor status reports (AP Aging) weekly

7.3 Prepare cash requirements reports

TRADE PAYABLES

7.4 Calculate and record accounts payable invoices

7.5 Reconcile accounts payable per the accounts payable system to the general ledger

7.6 Review invoices for reasonableness

7.7 Test invoices for mathematical accuracy

7.8 Compare invoices requiring purchase orders to purchase orders

7.9 Compare material invoices to receiving reports (proof of delivery)

7.10 Maintain a log of lien notices filed by suppliers and subcontractors

7.11 Recording of vendor invoices

7.12 Ensure approval for vendor invoices

7.13 Review invoice coding for reasonableness

7.14 Investigate vendor invoices, as requested

7.15 Prepare vendor payment checks

7.16 Prepare vendor invoice vouchers

7.17 File duplicate copies of vendor checks

7.18 Maintain a list of voided vendor checks

7.19 File paid vendor invoice vouchers

7.20 Compare vendor statements to open invoices

7.21 Set up, maintain and archive vendor files as needed

7.22 Track Form 1099 information for applicable vendors

7.23 Maintain W-9 records on all vendors

7.24 Respond to inquiries regarding vendor invoices as relates to materials and equipment job cost charges

SUBCONTRACTS

7.25 Assist in setting up new subcontracts

7.26 Calculate and record current and retention subcontracts payable accruals

7.27 Reconcile current and retention subcontracts payable per the subcontract system

7.28 Obtain signed subcontracts, subcontractor liability insurance, and subcontractor bonds as needed

7.29 Administer progress and final (retention) payment subcontractor lien releases

7.30 Maintain a log of notices and liens filed by subcontractors

7.31 Data entry of subcontractor invoices

7.32 Prepare subcontract status report

7.33 Obtain approval for subcontractor invoices

7.34 Review invoice coding for reasonableness

7.35 Investigate subcontractor invoices, as requested

7.36 Prepare subcontractor payment checks

7.37 Prepare subcontractor invoice vouchers

7.38 File duplicate copies of subcontractor checks

7.39 Maintain a list of voided subcontractor checks

7.40 File paid subcontractor invoice vouchers

7.41 Prepare a summary of approved subcontracts and payments to date to support final (retention) payments

7.42 Set up, maintain, and delete subcontract files

7.43 Prepare form 1099 for applicable subcontractors

7.44 Respond to inquiries regarding subcontract invoices and subcontract job cost charges

PBI IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Job Summary

JOB TYPE

Full Time

INDUSTRY

Durable Manufacturing

SALARY

$44k-54k (estimate)

POST DATE

09/21/2022

EXPIRATION DATE

09/06/2023

WEBSITE

petersonbeckner.com

HEADQUARTERS

FRISCO, TX

SIZE

50 - 100

FOUNDED

1992

TYPE

Private

CEO

BOB BECKNER

REVENUE

$10M - $50M

INDUSTRY

Durable Manufacturing

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