Description

Position Objective: 

To process vendor payments weekly and other basic accounting duties

Primary Responsibilities and Duties:

• Review, adjust, and export invoices submitted for payment into the accounting software

• Add and remove users from invoice software, assist users with questions and training, troubleshoot software issues and contact company for assistance when necessary

• Print, review and mail vendor checks weekly

• Send wire and ACH payments a couple times a week using the bank account website

• Print rush checks and/or send rush ACH or wire payments on an as needed basis

• Make general journal entries in the accounting software as necessary, including monthly entries for reoccurring items such as dog houses and Facebook ads

• Answer inquiries regarding paid and unpaid invoices

• Complete monthly entries and reconciliations of prepaid, deposit, and postage accounts

• Void checks and reverse invoices when corrections are required

• Submit invoices and credit card expense reports for the IT department

• Maintain the office petty cash box and handle transactions daily, reconcile the box biweekly

• Review, reconcile, and enter activity from petty cash reports from remote offices

• Review employee credit card expense report receipts monthly, follow up with employees on missing items, track missing items, ask for reimbursements when necessary

• Distribute the department mail daily 

• Assist with preparing PETA & PETA Foundation 1099 forms for U.S. vendors annually

• Train new staff members on accounts-payable procedures

• Generate and maintain standard operating procedures (SOPs) and generate new SOPs 

• Perform any other duties assigned by the supervisor

Requirements

• Basic understanding of accounting

• One year of college-level coursework preferred

• Proficiency in Microsoft Word, Excel and Outlook 

• Proven effective verbal communication skills and demonstrated comfort with speaking in public

• Demonstrated excellent organizational skills and meticulous attention to detail

• Proven ability to work independently with limited supervision

• Proven ability to work well under pressure and meet deadlines

• This position requires proof of the COVID-19 full vaccination and booster

• Commitment to the objectives of the organization