Description

Summary of Position: 

Reporting directly to the Controller and an integral member of the Finance and Accounting team, this position is responsible for creating and managing the museum’s annual budget, preparing timely forecasts including cash projections, and performing financial analysis to support the Museum’s leadership in making strategic decisions. This position also partners with the Accounting team to assist as needed in the monthly close process, annual financial audits, tax preparation, and other responsibilities as requested. Critical to the success of this role is the ability to build strong, cooperative working relationships with stakeholders as well as the ability to communicate clearly.

Essential Duties and Responsibilities:

• Manage the process of budget creation and maintenance. Advise and collaborate with budget holders as they formulate their expense budgets. Respond to various budget inquiries. Train Museum management on budgeting software. 

• Prepare revenue, expense, and cash projections for use in quarterly financial forecasts as well as donor reports and other communication.

• Perform financial analysis to support the Museum’s leadership in making strategic decisions. 

• Initiate regular meetings with budget holders to review revenue and spending progress and recommend necessary actions for improved budget management. Manage variance reporting.

• Collaborate with the Controller and Development and Program teams to oversee grant budgeting for monthly invoicing and grant reporting.

• Work with Data Insights and Analytics team to create, revise, and/or update KPI’s and performance dashboards.

• Prepare charts and presentation materials for communications to Museum staff, Board of Directors, and other stakeholders.

• Work closely with Museum staff from other departments to implement process improvements at various touchpoints.

• Implement and maintain tracking tools for Capital Campaign Budget.

• Provide periodic support to the Controller and Accounting Team, as needed, including but not limited to:

  • Perform review of weekly invoice batches for accuracy and general ledger coding,

  • Maintain a solid understanding of Museum’s accounting procedures and coding methods.

• Other duties as requested.

Qualifications

Education and Experience:

• Bachelor’s Degree in Business, Accounting or Finance.

• Non-profit experience is a plus, but not required.

• 2 to 5 years of demonstrated financial analysis, budgeting, or related experience.

Skills and Abilities:

• Must be highly accurate, detail and process oriented.

• Professional demeanor with a strong customer service focus.

• Demonstrated effective problem-solving skills and data analysis skills.

• Demonstrated effective collaboration across departments and teams.

• Demonstrated ability to work independently, prioritize, multi-task and meet time sensitive deadlines.

• Proficient in Microsoft applications such as Outlook, Excel, Word and PowerPoint as well as budgeting software.

• Must be optimally protected from COVID-19 by being vaccinated and up to date with a booster dose.

Key Competencies & Essential Functions:

• Teamwork – Coaches and collaborates in a team environment.

• Goal Achievement and Accountability – Identifies and prioritizes activities that lead to meeting and exceeding goals, takes responsibility for results – both good and bad.

• Problem Solving – Identifies creative solutions for improving team dynamics, fixes problems with enthusiasm, displays effective problem-solving skills in one-on-one interactions and group situations.

• Flexibility – Adapts to change and collaborates to successfully navigate change.

• Integrity and Respect – Makes and keeps commitments with sincerity, treats others with dignity and common courtesy.

• Innovation and Creativity – Encourages curiosity and novel ideas, explores new ways of doing things.

ESSENTIAL FUNCTIONS

While performing the duties of this position, the employee will be required regularly to:

• sit for extended periods of time while utilizing resource materials such as a computer and project management tools.

• communicate by telephone, email, or other appropriate Perot Museum communication platforms (e.g., MS Teams, Zoom, etc.).

While performing the duties of this position, the employee will occasionally be required to:

• lift and/or move lightboxes and other materials of 20 lbs. or less.

Reasonable accommodation may be made to enable qualified applicants and qualified employees with disabilities to perform the essential functions of the job.