Job Need: Executive Assistant

Reports To: The Executive Assistant will report to the Leadership Team, primarily David Nichols

Hours: 40 hours/full time & salaried

The executive assistant provides critical support to the principal engineer and managing member, David Nichols. This role also supports the entire leadership team through administrative tracking tasks, note taking & scheduling oversight. This position serves as a first point of contact for scheduling needs, administrative duties, managing weekly to-do's and daily check ins. The ultimate gatekeeper, this role runs interference on tasks and questions and keeps the executive focused on the big picture.

Responsibilities & Duties:

• Assisting Managing Member in daily activities including coordination of calendar, email management, and general administrative duties in a fast-paced environment.
• Attend daily meetings to take notes and record action items for Managing Member
• Field and respond to internal & external inquiries
• Support in the development of big ideas in the form of brainstorming, note taking, pull planning
• Assist in the formatting, preparation and proof-reading of proposals, contracts, documents, and other projects
• Track short & long term goals & projects on a weekly, monthly & quarterly cadence
• Coordinate travel arrangements as necessary

The ideal candidate is:

• Exceptionally proactive: considers themselves a self-starter.
• Tech-savvy: able to quickly learn new technology and takes a learning approach.
• Helpful & willing: able to find ways to provide further support
• Highly detail oriented: pays attention & takes great notes during focused & efficient meetings
• Business minded: experienced in the inner operations of small company management and ready to dive in without much hand holding
• Organized: prioritizes tasks with great attention to detail
• Efficient: sees time as a precious commodity and aims to maximize all interactions
• Learning Motivated: researches and grows in their position as technology advances
• Self Aware: can read a room and identify when to step in, ask questions, and take on tasks
• Persistent: takes initiative and isn't afraid to consistently remind the team of tasks
• Comfortable: doesn't shy away from hard conversations

Requirements:

• Local to Austin, Texas
• Experience in a supportive role, EA experience preferred but not required.
• Proficient in Microsoft office
• Must have valid driver's license, access to automobile

Work Environment:

• This role will be completely in person, in office 5 days a week.
• You will be given a work computer and other workspace items as needed such as a chair, desk, monitor & keyboard
• You will be expected to be available between 8am-4pm and have a working cell phone.