PanCare of Florida, INC. seeks an Executive Assistant to support our CEO and COO. We are looking for an energetic, upbeat, adaptive professional with a passion for detail, quality, and a strong desire to help others. This position involves varied confidential tasks, good judgment, self-motivation, and responsible decision-making, working with minimal supervision.

Position Accountabilities

• Act as Corporate point of contact among coworkers and community members, screening calls and visitors to effectively coordinate the daily activities of the COO and CEO.
• Greet/Route visitors in a professional and pleasant manner
• Calendar management to coordinate meetings/appointments, send reminders and organize catering
• Email management for timely responses, draft memos, and other documents on behalf of the CEO and COO
• Book all travel and accommodations, prepare expense reimbursement reports as needed
• Maintain accurate and comprehensive files
• Observe organizational confidentiality at all times; Understand the corporate mission and goals and demonstrate knowledge of the operational policies and procedures of the organization.
• Other duties as assigned

Minimum Qualifications

• At least two years of proven experience as an Executive Assistant, Personal Assistant, or similar in a professional office environment
• Outstanding organizational, time management, and interpersonal skills
• Proficient in MS Office programs and knowledge of the operation of standard office equipment
• Excellent verbal and written communications skills
• Ability to work as part of a team and interact with all levels of employees and community partners
• Valid State of Florida Driver's License

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What are your salary expectations?

Experience:

• Time management: 1 year (Required)
• Personal assistant experience: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Executive Assistant: 2 years (Preferred)

Work Location: One location