Description

SUMMARY: The records coordinator is responsible for preparing charts for daily clinic, filing all data in accordance with HUMC policy.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Includes the following and other duties may be assigned: 

Files all radiology, pathology, surgical reports and other records in patient’s chart.

Scans/indexes documents into EPIC.

Copies material and releases medical records as requested in accordance with HUMC policy and HIPPA guidelines.

Ensures that each patient on the daily schedule has a prepared chart available at the time of appointment.

Utilizes all computer system access to locate information.

Locates patient charts for staff members.

Organizes and maintains all inactive and active therapy charts, and files them appropriately.

Coordinates the purging of designated files, arranges their shipment to archives. Retrieves charts when requested.

Provides diagnostic information to the insurance companies for reimbursement purposes.

Adheres to the standards identified in the Medical Center's Organizational Competencies.

Pull/ File paper charts as needed. 

Ensure patient charts, paperwork and reports are completed in an accurate and timely manner.

Scan / Index all paper records to Electronic Medical Record. 

Retrieve, collect and prioritize all requests for medical records made through the organization, patients and affiliates and complete requests in a timely manner. 

Record and track all records requests, releases and authorizations within the Electronic Medical Record.

Answers the telephone, relay messages and transfer calls appropriately.

Other duties as assigned by management.

Requirements

EDUCATION and EXPERIENCE: High School Diploma or equivalent. Medical records experience. Oncology records experience. 

REQUIRED CERTIFICATES, LICENSES: N/A

PHYSICAL DEMANDS: Lifts a minimum of 5 lbs., pushes and pulls a minimum of 15 lbs. and stands a minimum of 2 hours a day.