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OTIS
OTFLH: Florida Home Offices Remote Location, FL | Full Time
$123k-175k (estimate)
9 Months Ago
Executive Assistant to the CEO
OTIS OTFLH: Florida Home Offices Remote Location, FL
$123k-175k (estimate)
Full Time | Consumer Services 9 Months Ago
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OTIS is Hiring an Executive Assistant to the CEO Near OTFLH: Florida Home Offices Remote Location, FL

Date Posted: 2022-05-26-07:00 Country: United States of America Location: OTFLH: Florida Home Offices Remote Location, Remote City, FL, 33408 USA Otis is an iconic brand with a rich history. As the world’s leader for elevator and escalator manufacturing, installation and servicing, we service more than 2 million customer units worldwide and move 2 billion people each day. You'll find us in the world's most iconic structures, as well as residential and commercial buildings, transportation hubs and everywhere people are on the move. On April 3, 2020, we returned to our roots as a publicly traded company on the New York Stock Exchange (NYSE: OTIS). Our vision is to give people freedom to connect and thrive in a taller, faster, smarter world. If you thrive in a fast-paced environment and are looking for an opportunity to develop your career, we have a great opportunity for you in our World Headquarters organization. We are seeking a high energy, self-starter to provide critical administrative support to the Office of our Chair, CEO, & President, reporting directly to the Chief of Staff. This department, along with other key stakeholders and peers, acts and operates as a high-performing, collaborative, and dynamic team. The position can be remote, but the candidate is preferred to be in the Eastern time zone. RESPONSIBILITIES Specific responsibilities for this position include but are not limited to: Interface with all levels of the organization and with external customers in a professional and effective manner Analyze complex information and requests to ensure timely and successful outcomes Handle sensitive information with the utmost confidentiality and professionalism Address executive customer, shareholder, and other stakeholder inquiries that come to the Office and direct them to the appropriate colleague, and track progress until resolution Maintain schedules and materials for meetings and conferences, making timely adjustments as needed Participate in preparation for monthly, quarterly, and annual leadership meetings including agenda development/management, travel and other logistical arrangements, including vendor management as needed Prepare communications and materials; consolidate reports and materials for executive meetings, including senior leader business reviews Manage logistics, invitations, agendas and records for key meetings to ensure a seamless execution and delivery Schedule domestic and international travel and make logistical arrangements; prepare meeting and travel itineraries; monitor and complete expense reports in a timely manner Process purchase orders and invoices; including communicating with vendor and tracking through payment and closure Manage special projects; work independently with pace and accuracy to achieve initiatives Other administrative support as required Travel required during key quarterly/annual events (<10%) REQUIRED EXPERIENCE / QUALIFICATIONS: 15 years of progressive administrative experience, supporting senior, ideally c-suite, executives Excellent communication skills, both written and verbal Ability to communicate effectively with a hybrid workforce via video-conference and related technologies Proficient in professionally handling executive customer, shareholder, and other stakeholder inquiries and directing them to appropriate colleague for resolution Thrives in a fast-paced, collaborative environment Takes initiative, is results oriented, and influences others to achieve common goals Highly organized with strong attention to detail, and ability to manage multiple priorities Project management experience with a focus on time and task management inclusive of; tracking deliverables and deadlines via clear timelines/work plans, has processes for organization and collaboration among project stakeholders, and can provide clear reporting Experience managing, maintaining and communicating budgets Moderate to strong skills with Microsoft Office (Excel, Word & PowerPoint) EDUCATION Bachelor’s degree or Associates degree, Technical/Business School Certificate or Diploma, Skilled Trades Apprenticeship, or other post high school training (two years duration) with minimum of 5 years of experience considered Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. Privacy Policy and Terms: Click on this link to read the Policy and Terms

Job Summary

JOB TYPE

Full Time

INDUSTRY

Consumer Services

SALARY

$123k-175k (estimate)

POST DATE

06/27/2022

EXPIRATION DATE

10/30/2022

HEADQUARTERS

LONDON

SIZE

1,000 - 3,000

FOUNDED

1996

CEO

PASCHAL LENNON

REVENUE

$200M - $500M

INDUSTRY

Consumer Services

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