Grants Administrator - Full-time

Purpose

Oregon Research Institute (ORI) is seeking a Grants Administrator to coordinate all aspects of grants administration, including pre- and post-award administration. ORI is an independent behavioral sciences research center dedicated to understanding human behavior and improving the quality of human life through the prevention and treatment of health, educational, and social problems. Our work is broad in scope, from basic research to understand the causes of human behavior, to applied research to develop programs to promote behavior change.

As a member of the administrative support staff to the Institute, the Grants Administrator will collaborate with the Director of Finance and Administration (DFA) for planning, managing, and carrying out the effective delivery of grants management services in support of ORI's mission and goals.

The Grants Administrator monitors and interprets, in collaboration with the DFA and IRB Administrator, all federal funding agency regulations and applicable circulars in the areas of grants, contracts, human subjects protection, compliance, and reporting policies and requirements. Assists research scientists and other staff with project implementation by facilitating the understanding of federal requirements, including annual and final reporting, agreements and subcontract procedures, extensions, carryovers, budgeting, conflict of interest, scientific misconduct, and human subjects compliance. Coordinates on behalf of ORI with federal and other granting agencies and maintains contacts with grantor personnel as a key representative for ORI.

Collaborates closely with Fiscal Accountant and DFA for fiscal oversight, internal controls, and short- and long-term revenue analyses. Provides training and education to the Institute in grants management skills as needed.

Manages the implementation of Conflict of Interest (COI) policies and annual disclosures, and coordinates the COI Committee for the development and monitoring of COI management plans for investigators.

The Grants Administrator reports to the DFA.

We actively seek employees from diverse communities and backgrounds and offer a collaborative, flexible and supportive environment where contributions are rewarded and recognized. We offer an opportunity to engage in projects that use science to transform people's lives. We offer competitive, equitable wages and a full benefit package including medical, dental, life and disability insurance, 401(k) retirement plan with generous match as well as paid vacation, holiday and sick time.

Examples of Duties

• Assists research scientists and project staff in preparation and processing of grant applications, including proposal budget development, and ensures compliance with agency and institution policies and procedures.
• Assists research scientists and project staff in the preparation and completion of progress reports.
• Establishes and maintains standards, reference guides, electronic forms, and checklists for use in proposal preparation and reporting.
• Trains ORI staff on grants management software; ensures that protocols are executed properly; creates and edits software templates and reports.
• Obtains and analyzes information about changing federal agency policies and regulations and disseminates to appropriate scientific and administrative staff and downloads all required forms.
• Trains and orients scientists and staff on guidelines tied to NIH, IES, and other funders, and other regulations associated with specific grants.
• Maintains standard terms and conditions for grant award letters and agreements.
• Assists with required research pertinent to grant due diligence, ongoing review, and closeout analyses.
• Develops, reviews, and monitors subcontracts and agreements.
• Maintains and compiles information on an Institute-wide basis, such as grant status reporting, historical information about grant activity, and projections of future grant activity, reporting quarterly and annually to the Science Director (SD) and DFA.
• Works with DFA, SD, Fiscal Accountant and PI's to coordinate and maintain grant cycle calendar; assists with the preparation of grant related materials for Finance Committee and Board Meetings.
• Assists DFA, Fiscal Accountant, and SD with developing short- and long-term revenue analyses and revenue base projections.
• Supports ORI's fiscal functions; generates requested information, data and reports from information maintained in the grants management database or other sources of information.
• Participate as a member of the Administrative Leadership Team, helping to identify and resolve Institute issues.
• Manages the implementation of Conflict of Interest (COI) policies and annual disclosures, and coordinates the COI Committee for the development and monitoring of COI management plans for investigators.
• Other duties and tasks as assigned, aligned with ORI's operational and strategic objectives.

Qualifications

1. Knowledge Skills and Abilities: Knowledge of grants management practices and procedures. Must be able to work independently on a variety of high-level administrative tasks. Requires the ability to work autonomously and take an administrative project from the development and planning stage through to completion. Must be capable of researching and advising on issues of a regulatory nature, applicable laws, policies, and processes, and providing guidance on grant proposal preparation and grant management issues. Ability to develop effective working relationships within ORI and with grantor personnel. Requires excellent communication skills and the ability to communicate effectively in a variety of media, to both the general public and funding agencies. Highly developed writing and editing skills a must. Proficiency with proposal submission software, grantor websites, Microsoft Office Suite software, and the ability to use specific technical software where required
2. Experience and Training: Bachelor's degree or combination of relevant higher education coursework and work experience. Requires a minimum of 6-8 years of progressively responsible administrative support with a minimum of five years in a non-profit grant-funded environment.
3. Personal traits and characteristics: Must be able to work effectively with others to achieve results and have good interpersonal skills. Must be able to communicate effectively with individuals and groups. Must work well under pressure. Must be willing to accept responsibility, and to show good judgment, initiative, and resourcefulness. Must be willing to adhere to the principles of confidentiality governing research work and the ORI computer acceptable use policy. Must value working in a collaborative environment. 4. Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is conducted in an office environment with some travel to sites required. Constant hearing, seeing, talking, and sitting. Frequent hand, wrist, finger movement and viewing a computer monitor. Occasional walking, standing, operating a motor vehicle, climbing stairs.

Oregon Research Employees work in a hybrid in-office/remote-work environment. The Grants Administrator position may be required to work in the office a certain number of days per week, to be determined. For the right candidate, fully-remote work may be considered.

This position is open until closed. First review of applications begins March 17, 2023.