Grants Administrator

Omaha Community Foundation (OCF) believes in investing in the community, but we realize that starts with our staff. You see it in our people, our relationships with each other, and our customers within the community. Our passion and commitment to serving the community and each other is key to our organizational culture, engagement, and, ultimately, the Foundation’s success.

We’re looking for a Grants Administrator to join our team. The role of the administrator is to track incoming funding requests and administer them through the process appropriately. This role is responsible for processing paperwork and applications, distributing grants, and monitoring the process to ensure that funds are being used according to the terms and conditions.

The key to success in this position is the ability to facilitate grants administration of the foundation, from technical assistance and development of the application to ensure appropriate submissions, documentation, and reporting/monitoring after the awards process. This position establishes standards, policies, and deadlines, reviews proposals for completeness, and ensures compliance with foundation and regulatory processes and standards.

Essential Duties and Responsibilities

• Support the Foundation’s online grantmaking software, including coordinating usage across departments to ensure maximization of the investment, and maintain a relationship with the Grants Management software provider.
• Provide administration for the grants process throughout all stages, including receiving, assessing, tracking, payment/check requests, documenting all inquiries and/or proposals; assuring that submitted documentation meets all Foundation and legal requirements; and maintaining accurate and timely records of Foundation grant-making and other programmatic activities.
• Steward relationships with prospective and current grantees by fielding questions and providing technical support during the grantmaking application and decision processes, as well as general communications and outreach.
• Support management of reporting, stewardship materials, acknowledgments, and additional correspondence from prospective and current grantees.
• Support the Foundation’s finance and communication functions; generates requested information, data, and reports from information maintained in the grants management database or other sources of information.
• Coordinate and maintain grant cycle calendar and site visit schedules; assist with preparing grant-related materials for Committee Meetings and board meetings of OCF clients.

Minimum Qualifications

• Bachelor's degree required.
• Minimum of three years of experience in grants management, administration, nonprofit programming, or management.
• Experience working with federal, state, and/or local government grants administration.

Preferred Qualifications

• Excellent knowledge of grant processes and practices, including how to enhance the process.
• Knowledge of financial and budgeting aspects of an organization.
• Experience with strong verbal and written communication skills.
• Good interpersonal and negotiation skills.
• Fluency with technology and aptitude for database applications, including Excel and/or grants management or customer relationship management software.

Who is Omaha Community Foundation

We are maximizing the power of philanthropy to strengthen our community. Our vision is a connected community of passionate philanthropists, strong nonprofits, and thriving residents. We work to make this vision a reality daily through planning, building strategic partnerships, facilitating meaningful dialogue with all our partners and fundholders, and ensuring we have a lot of fun along the way. We’re committed to these efforts because we believe a more robust community is worth it for everyone.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, marital status, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.