What we’re looking for…

• We are looking for an Executive Assistant to support the President in a timely and professional manner. You will provide high quality administrative and clerical assistance in our New York office.
• The Executive Assistant's main duties include scheduling meetings, maintaining phone/email correspondence, making travel arrangements, and organizing the daily calendar. The ideal candidate should have relatable experience, be analytical, and be familiar with office management technologies. 
• 3 years of personal assistant/executive assistant experience is required.

About the Position

Duties and responsibilities include the following (other duties may be assigned):

• Manages calendar of the Executive team and independently schedules appointments daily.
• Arranges travel accommodations for the President and Executive team by coordinating with airlines, hotels and/or travel agents.
• Records and produces detailed messages to Supervisor from internal and external contacts.
• Manages key projects as directed by Supervisor.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Prepares agendas for regional sales meetings on a quarterly basis.
• Responsible for gathering data and preparing daily/monthly/quarterly/yearly sales volume reports for sales management, senior management and Chairman.
• Coordinates with Administration team to plan company events such as the Annual Holiday Party, company picnic and executive meetings.
• Accountable for managing the inventory of sales promotional items and requesting additional inventory from headquarters as needed. 
• Reviews expense reports and submits for reimbursement through Concur for the Executive team.

Work Schedule

New York Office 9:00 am – 6:00 pm EST

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Computer Skills

To perform this job successfully, an individual should have knowledge of Microsoft Office.
Salary
$55,000-65,000 based on educational level and experience. 

Perks & Benefits of OEC Group

After successfully completing and passing a standard 90-day introductory period the employee is provided with the following benefits package. This includes:

• Full Health Insurance Coverage (Medical Vision and Dental) – Paid for by the company
• Life and Accidental Insurance Coverage
• Vacation/ Personal/ Floating Days
• Biannual Performance Review with opportunities for mid-year salary adjustment and year-end bonus (contingent upon company financials and on-the job performances) 
• 401K Retirement Plan with up to 3% company match

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit for long periods of time, and requires the ability to speak and hear. Specific vision abilities required by this job include close vision for data entry.

<10% of travel required, may be responsible for visiting event venues, etc.

About OEC Group

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. We provide our customers with import and export services, as well as, door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including: ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance and more.

Company Culture

OEC Group provides a fun, family-oriented work culture. We are a well-established company that is continually growing and looking for strong team players. We often host company outings such as team dinners, holiday parties, company picnics, and team building activities!

OEC Group is an Equal Opportunity Employer.
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