Title: Facilities Specialist

Starting Salary: $53,340

Job Summary:

The Facilities Specialist provides safety, security, and related technical support for Facilities Services to Team Manager and others as needed.

Essential Functions:

 Under direction perform the following: 

• Oversee and coordinate all safety and security issues relative to the physical plant and grounds and assure compliance with all applicable laws and acceptable business practice.
• Manage building/office related objectives including building signage, office security, moving-purchase-selling of furniture, storage, heating/cooling, pest control, inventory, and building maintenance/repair. Monitor, manage, and oversee the work product of building/office related contractors.
• Manage and monitor all facility contracts with vendors relative to building and grounds. (RFPs, RFQs and others)
• Alternate contact person with Central Monitoring for after-hours emergency building issues.
• Coordinate office space and employee moves – with lead from supervisor.
• Works with Manager of Facilities on OCHN accreditations for sections involving health, safety, and OCHN premises.
• Respond, coordinate, and perform minor maintenance activities (repairs) and requests to move furniture, help set up and take down meetings etc. (staff & tenants request)
• Provide direction and training for Facility Attendant, Safety Committee, and orient new hires on building safety.
• Provide coaching and other technical assistance to other staff as assigned.
• Serve as Liaison with parking, and with police and fire regarding local issues.
• Manage coffee supplies, including paper goods. Work with coffee vending to place orders while remaining within budget.
• Manage First Aid Cabinet, working with vendor to stay within budget.
• Order and distribute office supplies.
• Manage, print and distribute ID badges to both staff and tenants.
• Assist with tenant issue and oversight.
• Work with Manager of Facilities to monitor the HVAC equipment through the BMS system.
• Monitor and manage other special projects as assigned.
• Coordinate efforts with all other teams.
• Additional duties as assigned.

Education Requirements:

• Bachelor’s Degree in Business Administration or related field preferred.
• Equivalent combination of education and experience in safety and facilities management may be considered.

Training Requirements (licenses, programs, or certificates):

Experience Requirements:

• Minimum three years’ experience in safety and facilities management preferred.
• Experience in purchasing, procurement, business administration, public administration, accounting, or related area which includes contact with the public.

Job Specific Competencies/Skills:

• Knowledge of applicable safety practices and OSHA regulations.
• Knowledge of standard methods, practices, tools, and equipment of building maintenance services.
• Knowledge of budget preparation and analysis
• Knowledge of contract processes and requirements preferred.
• Knowledge of purchasing and procurement practices and policies including laws and regulations regarding public procurement preferred.
• Understanding of facility and information technologies

Oakland Community Health Network's Core Competencies:

• Interacting with others in a way that gives them confidence in one’s intentions and those of the organization; maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles. (Integrity/Building Trust)
• Making individuals and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships, recognizing that the ultimate customer is the consumer. (Customer Focus)
• Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application. (Continuous Learning)
• Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence in addition to consciously adopting organizational standards of excellence. (Work Standards)
• Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. (Communication)

Additional Information

• Must have available means of transportation to and from OCHN and for required offsite meetings or site visits.
• Must be available for meetings and events which may occur outside of standard office hours.
• Work performed primarily in an office environment.
• The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.
• Must be available to respond to onsite building emergencies which may occur outside of standard office hours.
• Must be able to transport supplies and tools between OCHN locations.
• Ability to lift, carry, push, pull or otherwise move heavy objects weighing up to 50 pounds.