Overview

The Office Assistant will provide administrative support to the Food & Beverage Director and the Operations Team in the performance of supporting all departments at the venue. Administrative duties may include, but are not limited to, appointment setting, correspondence, meeting minutes, and keeping the Director and the Operations Team organized, as well as assisting with expense reports, creating PowerPoint presentations when needed, HR liaison, basic office supply and equipment maintenance, troubleshoot daily issues that arise in everyday operations, and general clerical duties. Will also assist in the updating of training manuals, receive visitors, sort/distribute mail and faxes, and channel necessary communications.

This role will pay an hourly wage of $16 to $18. 

For PT roles: Benefits: 401(k) savings plan and 401(k) matching.

Responsibilities

• Providing general office/administrative/accounting support
• Manage emails, calendar, schedule meetings, coordinate travel arrangements
• Assist with money room operation
• Entering Accounts Payable
• Providing general office automation/clerical support: copying, faxing, filing, correspondence, telephone inquiries
• Filing maintenance: maintain files; ensuring compliancy and accuracy in files
• Schedule and coordinate nonprofit groups and temporary labor
• Relaying any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to appropriate management in a timely and responsible manner

Qualifications

• High School graduate or equivalent
• Minimum three years of business, general office, and/or accounting experience to upper level executives
• Knowledge and skill in using computer software, including MS Word/PowerPoint/Excel/Outlook
• Ability to adhere to a high level of attention to detail
• Ability to maintain open, direct, positive, and objective lines of communication with management
• Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally, and with flexibility
• Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc.
• Ability to be self-directed in a team-oriented environment
• Ability to work evenings and weekends, if necessary, as required in an event-driven environment
• Ability to work overtime hours, if necessary
• Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters