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OAC Services
Remote, WA | Full Time
$62k-82k (estimate)
5 Months Ago
Contract Administrator
OAC Services Remote, WA
$62k-82k (estimate)
Full Time | Business Services 5 Months Ago
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OAC Services is Hiring a Contract Administrator Near Remote, WA

Who We AreAt OAC, we do what we love in the service of people who love what we do. This means that we have many different disciplines with one common goal: to serve our clients and communities as trusted partners while focusing on how design and construction can improve all aspects of the built environment. To accomplish this, we focus on hiring professionals who are experts in their fields, inspire others, enjoy sharing knowledge, and see collaboration as not only an asset, but a necessity. If you are passionate about your work and would like to work in a positive, energized environment, then you’ll find a home with us!

Who You Are 

Contract Administrator will support OAC’s Legal Team in a variety of tasked responsibilities and projects. The primary focus of the role is to manage the firm’s signature process, contract templates, contract database and supporting OAC’s business units in the assembly of contracts and contract proposals. This role will require close attention to detail, the ability to understand and assess large numbers of contracts, strong focus on organization, communication skills and a customer service mindset.

Primary Responsibilities

  • Manage company’s signature process with a strong focus on electronic signatures.
  • Manage contract database and contract templates, including proper issue-spotting, filing and cataloguing of completed documents.
  • Serve as QC Analyst for fully executed agreements while processing contracts for final storage.
  • Communicate daily with cross functional teams and act as liaison with other business units on the company’s contracting procedures including shepherding contracts to completion, completing contract templates, finalizing AIA contracts, facilitating electronic signatures.
  • Triage common contract questions such as legal aliases and point people to appropriate resources.
  • Provide support in obtaining Certificates of Insurance for various contracts and work with other teams to verify that subconsultant Certificates of Insurance are properly handled.
  • Maintain of legal intranet pages on various topics, with support from other team members.
  • Prepare email correspondence, reports and internal and external communications, as requested.
  • Assist Legal Team and General Counsel in the effort to facilitate consistency in legal processes.
  • Assist in managing filings for corporate licenses and registrations and in tracking renewals in all States.
  • Comply with company policies and procedures.
  • Handle confidential and highly sensitive information with professionalism.
  • Conduct various additional other legal and ad hoc projects as required

Preferred Qualifications

  • Bachelors degree preferred - equivalent contracting experience acceptable.
  • 2 years’ experience in an administrative support role that includes file or database management, or contract handling. Experience in the legal or construction industry preferred.
  • Experience or ability to learn contracts management software and electronic signature system.
  • Proficient in Microsoft Office Suite. Experience with Deltek Vision, Conga Contracts, DocuSign, AIA Contracts and processes involving certificates of insurance preferred.
  • Experience implementing forms and processes that improve client outcomes.
  • Well organized, detail oriented and adept in a fast-paced matrix environment.
  • Exceptional writing skills including clear communication style and appropriate spelling and grammar.

About OACFounded in 1955, OAC provides public and private multi-disciplinary, building consulting services. OAC delivers comprehensive program management, applying proven management techniques to the planning, design, and construction of a project from inception to completion. OAC's building enclosure team designs efficient, complete, and sustainable building enclosure systems. The Forensic Architecture and Engineering practice at OAC provide investigation, repair design, and expert witness consulting on construction litigation and insurance claims.

For over six decades, OAC has been widely recognized as one of the best in our industry. For 4 years in a row, we made "The top 10 Best Workplaces in Washington", and continues to earn "Washington's Best Companies to Work For" – Seattle Business Magazine and Washington's Best Workplaces – Puget Sound Business Journal. We are a growing company, with locations in Seattle, Spokane, Olympia, Everett, San Diego, Los Angeles, Silicon Valley, and Dallas. 

The future is bright as we continue to expand - check out our website for more:

http://oacsvcs.com/who-we-are/oac-careers/ 

OAC is an equal opportunity employer.

Applicants will receive correspondence from notifications@app.bamboohr.com regarding this job posting. Please add this address to your safe senders list to avoid these messages from going to your junk or spam folders. 

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$62k-82k (estimate)

POST DATE

10/28/2022

EXPIRATION DATE

01/03/2023

WEBSITE

oacsvcs.com

HEADQUARTERS

SEATTLE, WA

SIZE

100 - 200

FOUNDED

2014

TYPE

Private

CEO

RANDY F HART

REVENUE

$10M - $50M

INDUSTRY

Business Services

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The job skills required for Contract Administrator include Customer Service, Planning, Attention to Detail, Microsoft Office, Futures, Collaboration, etc. Having related job skills and expertise will give you an advantage when applying to be a Contract Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Contract Administrator. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Contract Administrator positions, which can be used as a reference in future career path planning. As a Contract Administrator, it can be promoted into senior positions as a Contracts Administration Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contract Administrator. You can explore the career advancement for a Contract Administrator below and select your interested title to get hiring information.

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If you are interested in becoming a Contract Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Contract Administrator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Contract Administrator job description and responsibilities

Thus, this entails working to ensure that the terms and conditions contained within the contract are adhered to and that all of a party’s contractual obligations are met satisfactorily.

03/18/2022: Pocatello, ID

Contract administrators should seek to extract and store key dates centrally.

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Administrators need to ensure they are able to collaborate with other teams while having a reliable approach to version control.

02/05/2022: Knoxville, TN

A contract manager may be employed to oversee the contract, and their role begins as soon as talk of a contract begins.

01/06/2022: Syracuse, NY

Remote contract administrators often research existing and modified regulations, construct pricing exhibits, and create special contracts for customers or vendors offered a bargain.

01/31/2022: Fresno, CA

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Contract Administrator jobs

With contract repository software, fragmented approaches to administration can be eliminated and seamless data capture and storing can be achieved.

03/28/2022: Utica, NY

After the contract has been accepted and executed, there can be amendments and revisions needed as projects and tasks get underway.

04/02/2022: Bellingham, WA

Set and measure contract management KPIs.

01/13/2022: Parkersburg, WV

Conduct regular compliance reviews.

02/06/2022: Huntsville, AL

Conduct an audit of all things contract related. Develop a formal contract management framework.

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Step 3: View the best colleges and universities for Contract Administrator.

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