8 Executive Assistant Jobs in Jamaica, NY
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NYRA is Hiring an Executive Assistant Near Jamaica, NY
- Provide high-level assistant support to the General Counsel & Corporate Secretary, including managing department calendar, making travel arrangements, processing expense reports, completing ADW and gaming license applications, answering phones, and managing department projects through completion.
- Build and maintain relationships with NYRA’s Board of Directors and their respective assistants in order to schedule all meetings of the NYRA Board of Directors and its committees. Attend, prepare presentation materials for and take minutes at all such meetings.
- Act as gatekeeper to General Counsel’s office, prioritize internal and external callers and visitors and schedule meetings according to organization’s priorities and General Counsel’s learned preferences. Attempts to resolve problems or issues based on the facts presented and direct inquiries to the appropriate person or department if possible. Perform basic research to perform the aforementioned tasks.
- Track and prioritize daily workload, including, but not limited to, monitoring email and mail correspondence, prioritizing deadlines and documenting all other correspondence.
- Discretely handle confidential and highly sensitive materials and information.
- Draft and send correspondence to the NYS Gaming Commission, Franchise Oversight Board, NYRA’s Board of Directors, internal and external stakeholders on NYRA and/or the General Counsel’s Office behalf. Excellent writing and communication skills required.
- Assist the Contract Administrator, Paralegals and other department support staff in navigating NYRA policies and procedures and completing projects, including expediting contracts, contacting appropriate parties for information and delivering documents that are complete. Visit governmental offices, e.g. registrar’s office, to obtain copies of legal documents, such as deeds, leases, etc.
- Maintains a legal calendar of events for the NYRA legal staff to ensure timely responses to various legal matters, such as arbitrations, contract negotiations, etc.
- Maintains departmental files covering contracts, labor issues, litigation, and general legal documents in an orderly fashion to facilitate research.
- Opens, time stamps, and prioritizes the departmental mail. Makes copies of documents for the departmental files. Reads and routes emails to appropriate personnel.
- Orders office supplies to ensure a continuous flow of work.
- Performs various other administrative duties, such as…
- Processes and submits the weekly time sheet for all Legal department personnel. Tracks all vacation, sick, and floater days to ensure compliance with existing policies.
- Must be comfortable making inquiries via email and telephone in order complete assigned tasks.
- Performs other duties as assigned.
- Computer skills: MS Office Suite, (Word, Excel, PowerPoint, Outlook, etc.)
- Ability to schedule and manage calendars
- Excellent writing skills
- Customer-service orientation
- Superb interpersonal and emotional intelligence skills
- Attention to detail
- Strong organizational skills
- Leadership qualities
Job Summary
Other
$83k-108k (estimate)
11/27/2022
01/12/2023
nyrainc.com
JAMAICA, NY
1,000 - 3,000
1955
DAVID O'ROURKE
$200M - $500M
Sports & Recreation
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The job skills required for Executive Assistant include Administrative Support, Presentation, Leadership, PowerPoint, Attention to Detail, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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