Role Overview

NorthStar Anesthesia is seeking an Executive Assistant to join our team.

A Smarter Career Investment

NorthStar is the fastest growing anesthesia management company in the U.S. We run successful anesthesia programs with more than 2,500 clinicians across 20 states. Whether you're a physician, CRNA or office professional, NorthStar is a great place to invest your career.

Benefits

• Health
• Dental
• Vision
• Short term disability
• Company paid long term disability
• Company paid life insurance and AD&D insurance
• 401K plan with company match
• Pet Insurance
• 4 weeks PTO
• 10 paid company holidays

Job Summary

The Executive Assistant will act as an extension of the executive team. The ideal candidate will be self-driven, flexible, and able to work with minimal oversight and guidance. This person will be comfortable with ambiguity and know how to take effective action when needed.

What you will do in this role

Executive Support

• Manage executives’ calendars, including day-to-day and ongoing oversight, deconflicting schedules proactively where needed, and keeping all relevant logistical details updated.
• Prioritize executive calendars and schedules based on business needs.
• Maintain understanding of assigned executives’ priorities and responsibilities.
• Work collaboratively with full EA team to schedule across multiple executives.
• Coordinate travel (hotels, airfare, trains) for assigned executives.
• Submit timely and accurate expense report submissions for assigned executives.

Meeting Management

• Coordinate logistics for internal and external meetings, including calendar invitations, meeting room reservations, and A/V needs.
• Coordinate distribution of agendas, supporting documents, and other information for internal and external meetings.
• Take meeting minutes and distribute to attendees in follow-up.
• Monitor progress against meeting action items and follow-up with stakeholders as appropriate. 

Project Management and Event Planning

• Create slide decks, meeting materials, collateral, and agendas for meetings and events.
• Coordinate internal and external events, including but not limited to conferences, town halls, board meetings, and social gatherings.
• Manage onsite and offsite events with high attention to detail and customer service orientation.
• Manage tasks delegated and assigned by the executives and manager.
• Maintain vendor maintenance communication for portfolio of assigned vendors.
• Relieve Front Office Manager of duties when needed, including assisting with greeting guests and vendors.
• Promote NorthStar Anesthesia’s Core Values.

What qualifications you will need

• Bachelor’s degree from an accredited college or university
• Recent college graduate with internship or 1-2 years of other professional experience
• Demonstrated project management with the ability to partner with diverse stakeholders to meet ambitious timetables, milestones, and deliverables
• Proficiency in Microsoft Office Suite programs including Word, PowerPoint, Excel, and Outlook
• Ability to manage up and collaborate effectively with diverse
• Ability to prioritize workload on daily, weekly, and monthly basis 

Fast growing. Dynamic team culture. Your chance to shine.

As a corporate employee in the healthcare field, you understand that our industry is changing rapidly, and you want to be a part of those positive changes. Founded in 2004 by an anesthesiologist and a CRNA, NorthStar Anesthesia is the fastest growing anesthesia management company in the country, and we have built a foundation of anesthesia expertise unparalleled in the market. Our corporate culture emphasizes collaboration, appreciation, mutual respect, and accountability. We put patients at the center of everything we do; and our corporate team works to support our clinicians so that they can provide world class anesthesia care.

"The best part about working at NorthStar is the people. In my opinion, we have some of the most knowledgeable, innovative and hard-working professionals in healthcare. Across all departments, clinical and non-clinical, I have always been impressed with the talent within our organization. "

Landon Owens

Sr. Director of Talent Acquisition and Strategy

Join NorthStar as an Executive Assistant and invest in your career! Apply today and a member of our Talent Acquisition team will follow up with you.

NorthStar is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to having a workforce that celebrates diversity, equity, and inclusion. We are an Affirmative Action Employer.