Founded by Northeast Arc in partnership with the City of Peabody, area businesses and cultural organizations, Peabody’s Black Box serves as an anchor of Peabody’s downtown cultural district. The James Family Stage in the Black Box provides state-of-the-art space for theater, comedy, dance, film, music, poetry and other performances.

The Black Box is much more than a theater! The versatile and flexible space, with a capacity of 238, that can be used for a variety of events including: Anniversaries and Weddings, Baptisms and First Communions, Bar and Bat Mitzvahs, Birthday Parties, Fundraising Events and Meetings. We’re looking for a part time Event Coordinator to help us manage and expand this innovative space!

Job Summary:

Manage sales, marketing, and operations of Peabody’s Black Box.

Major Responsibilities:

Organizational Skills:

• Manage/Maintain electronic contracts for rental groups including: Contract Signatures, rental payments and insurance agreements. Ensure facility(s) handbooks are signed.
• Develop/Maintain budget.
• Ensure equipment is in working order and available as required in contract. Know how to operate all equipment (sound, lighting, etc.)
• Create and oversee master calendar of activities.
• Communicate building usage and schedule to appropriate people.
• Coordinate deliveries with outside vendors.

Sales/Marketing:

• Develop and implement marketing plan for Black Box.
• Develop and promote all activities via social media, online calendars and press releases.
• Assist with fundraising, tours and ‘sales’ of all services and programs offered at the Art Center, Breaking Grounds

Management:

• Develop volunteer lists to help with projects/events. Supervise volunteers.
• Work with Northeast Arc and Supported Employment staff to develop pool of trained employees/volunteers to support functions.
• Staff event nights at Black Box
• Track access to building in off-hours for rehearsals groups, activating and deactivating security codes and/or collecting keys.
• Develop business plans for long-term sustainability.
• Participate in events hosted by Peabody Main Streets, City of Peabody, Peabody Cultural Collaborative, Peabody Area Chamber of Commerce and Northeast Arc as appropriate and able.

Qualifications:

• BA/BS in business management, theater management or experience in event management/customer service management.
• Ability to multi-task while maintaining data and information.
• Strong communication skills with experience in customer service.
• Organizational skills, be able to set up and maintain systems.
• Be a team player, able to adjust priorities based upon needs of programs and space.
• Strong computer proficiency including Microsoft Office and social media platforms.

Schedule: Part time 20 hours (flexible based on event needs, evening and weekend availability required as needed.)