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This position serves as the administrative liaison to the Executive Director and General Counsel, proactively managing diverse and advanced administrative projects, including project tracking, correspondence, and calendars and records management. Under general direction s/he performs numerous advanced administrative tasks requiring the ability to prioritize and manage multiple projects simultaneously using tact and discretion.
Distinguishing Characteristics
This position is distinguished by the need to perform difficult and complex office work requiring independent judgment and discretion; to serve as a liaison between the Executive Director, General Counsel and their staff, the public, and representatives from governmental, industry, media, and other agencies; and to perform related work as required. The individual in this role must demonstrate initiative and personal ownership in providing exceptional service and going “above and beyond” the minimum requirements. Must work well under pressure and respond positively and productively in an environment with rapidly changing deadlines and priorities.
The individual in this position is designated as a Confidential Employee as s/he will be privy to highly confidential and sensitive information on internal District matters pertaining to the decision-making process on matters relating to potential and current litigation, labor relations and/or personnel and employment, and other items of general legal and/or liability concerns. This position is designated as “at-will” in accordance with the NCTD Employee Handbook.
Supervision Received and Exercised
This position reports to the Executive Director but has a “dotted-line” relationship with the General Counsel to provide support as assigned. This position has no supervisory responsibility, although s/he will provide guidance to other staff as necessary to fulfill his/her duties in support of the Executive Director and General Counsel. Further, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.
Working Conditions
Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants’ facilities, and other locations as required.
Essential Functions
Duties may include, but are not limited to, the following:
Education/Experience
A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
Certificates/Licenses
General Requirements
Physical Requirements
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions and work with office equipment, and lift equipment up to 25 pounds on a daily basis. The employee must be able to hear, see, and communicate verbally to exchange information. The employee must be able to physically travel between District locations and other destinations, work in evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way. The employee may be subject to fumes, odors, dusts, gases, chemicals. The employee must be able to walk, climb, balance, bend, carry, push, reach, sit, and stand.
Machines / Tools / Equipment
Full Time
Transportation
09/15/2022
12/12/2022
gonctd.com
Oceanside, CA
200 - 500
Transportation
The job skills required for Executive Assistant include Administrative Support, Microsoft Office, Initiative, Confidentiality, Attention to Detail, Customer Service, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
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