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Administrative Assistant II
Neya Systems LLC Warrendale, PA
Full Time | IT Outsourcing & Consulting 6 Months Ago
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Neya Systems LLC is Hiring an Administrative Assistant II Near Warrendale, PA

Who We Are

Neya is a leader in advanced robotics developing off-road autonomy for both commercial and defense customers. Our deep domain expertise spans semi-autonomy, autonomy, perception, and mission planning; all of which support a wide range of DoD and commercial thrust areas. Our main center of gravity is in the Pittsburgh area, and we have teams located in RI and CO.

This position is in-person in our Warrendale, PA office.

We're looking for an Administration Specialist to provide administrative support to our leadership, technical and operations team. You will assist in daily office needs and manage general administrative activities for our team.

What You’ll Do

  • Plan, coordinate, and support a variety of department-level meetings
  • Manage and complete catering orders, arrange facility requirements, and provide Teams Meeting assistance
  • Assist in staff's travel arrangements and prepare expenses
  • Schedule meetings requiring balancing several calendars and priorities
  • Assist HR throughout the hiring and onboarding process with travel arrangements, data entry, and preparing necessary materials for filing
  • Support purchasing needs and schedule routine building maintenance appointments
  • Provides support by screening and routing mail, visitors, telephone calls, and performing other related duties as assigned

What You’ll Need

  • High school diploma or equivalent 7 years’ experience in an increasingly responsible administrative support role
  • Excellent calendar management skills, including coordination of complex executive meetings with both internal team members and external customers
  • High attention to detail and organizational skills with the ability to multitask
  • Possess strong Microsoft Office Suite skills: Word, Excel, SharePoint, Outlook, and PowerPoint
  • Excellent written communication and interpersonal skills with demonstrated accuracy and follow through on a broad range of administrative tasks
  • Ability to deal effectively and professionally with all levels of personnel, customers, and visitors; Must also demonstrate ability to maintain confidential/sensitive information

Interested in joining our team? If you feel that you meet most but not all the requirements, please reach out to us, you could be a great fit!

This position requires the use of information that is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR), Non-U.S. persons selected must meet eligibility requirements for access to export-restricted information. The ITAR/EAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e., ‘Green Card Holder’), Political Asylee, or Refugee

Job Summary

JOB TYPE

Full Time

INDUSTRY

IT Outsourcing & Consulting

POST DATE

09/29/2022

EXPIRATION DATE

12/15/2022

WEBSITE

neyasystems.com

HEADQUARTERS

WARRENDALE, PA

SIZE

25 - 50

FOUNDED

2017

CEO

DAVID TIMIAN

REVENUE

<$5M

INDUSTRY

IT Outsourcing & Consulting

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