Overview

• Maintain positive relationship between the purchasing department and other campus departments; actively addressing questions and concerns related to purchasing policies and procedures, eProcurement software, and supplier relations.
• Resolve issues with orders and shipments and coordinate with accounts payable to ensure proper processing of invoices for payment; ensure funding is available via purchase orders and change orders.
• Assists with onboarding new vendors in the College’s eProcurement system; maintain W9 and W8 files and update vendor contact and remittance information as needed.
• Performs general and department specific clerical functions (e.g. answering phones, scheduling meetings, copying, faxing, etc.) for the purpose of supporting departmental activities.
• Assists departmental users with eProcurement system and offers ongoing one-on-one training as needed to ensure smooth and timely processing of requisitions.
• Assists the Director of Purchasing with competitive bidding process, specifically with bid receipts and openings.
• Assists with the managing and reconciling of the College’s credit card; responsible for booking conferences and travel related transactions.
• Performs other related duties as assigned by manager.

Responsibilities

Qualifications

Education, Knowledge, and Skills 

(A) Education Requirement: High School diploma

(B) Licenses or Certifications: N/A

(C) Technical/Computer Skills: Microsoft Office Suite, eProcurement software, Banner

(D) Prior Experience: 3 to 4 years of related experience

(E) Physical & Environmental Demands: N/A