New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Preparatory School and School of Continuing Education delivers training and performance opportunities for children, pre-college students, and adults.
NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. 

New England Conservatory (NEC) has determined that the highest possible rate of COVID-19 vaccination offers the best assurance of safeguarding the health of all members of our community. Therefore, NEC is requiring all employees to receive the final dose of the COVID-19 vaccine by September 3, 2021. All newly hired employees at NEC must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. Additionally, all members of the NEC community are required to receive a COVID-19 vaccine booster by February 1, 2022, or within fourteen days of eligibility. For more information, please contact NEC Human Resources.

JOB SUMMARY:

The Assistant Registrar’s main duty is to assist the Registrar in the day-to-day operations of the office, with

specific attention to providing assistance to NEC’s diverse constituencies (students, faculty, staff, and

alumni). 

This position, 1) maintains all college academic records, 2) assists in overseeing office projects for

the Registrar, 3) assists in all Commencement responsibilities, 4) conducts research for re-creation of

transcripts, and 5) ensures confidential nature of academic records in compliance with the Family

Educational Rights and Privacy Act [FERPA] as expressed in NEC policy and procedures. This individual

reports to the Registrar.

ESSENTIAL FUNCTIONS:

1. Maintenance of all college academic records:

• student registrations;

• faculty class lists, including managing course waitlists;

• transcripts, with attention to the processing of transfer credits, changes of major or degree,

changes of student status, and course substitutions

• collection, recording, and distribution of grades;

• grade change processing, which includes notifying students and their academic advisors of

changes in GPA and academic standing;

• tracking of cross-registration and independent studies;

• ad-hoc generation of reports for faculty and students (class lists, grade rosters, report cards); and

• archival of student records and maintenance of Registrar’s archive.

2. Process transcript requests:

• receive requests and print/copy transcripts and, when required, convert transcript to an

electronic PDF format;

• verify accuracy of transcripts, correcting or creating as necessary;

• work with authorized officials when notarization or other official forms of document

verification are required.

3. Assist in all Commencement responsibilities:

• Gather information from students via Conservatory-approved communication regarding

programs and diplomas, such as name to be used, Commencement attendance status, and

distribution of documents after commencement;

• Compile information used to order appropriate regalia (cap, gowns, hoods) for the

Commencement ceremony from students, faculty, and staff, and from members of the Board of

Trustees and President’s Council;

• Organize and assist with Cap & Gown distribution to students, including managing of student

workers and staff during dispersal and collection;

• Other commencement ceremony activities as assigned (i.e., arranging hoods, assisting with

diploma distribution).

4. Assist Registrar in overseeing office projects, including: creation of course schedule; checking and

tracking of qualifying degrees for incoming students; preparing various documents for binding and

archiving; and Academic Review Committee work.

5. Research: former students (for re-creation of transcripts, and statistical reporting as needed or assigned.)

6. Assist the Office of Student Services’ Office Coordinator as needed with the processing of: enrollment

verifications, Registrar’s correspondence, and filing.

7. Other duties as assigned.

QUALIFICATIONS:

1. Bachelor’s degree required.

2. Minimum of one (1) year experience working in a higher education setting; prior experience in a

Registrar’s Office, Student Records, or Enrollment Services a plus.

3. Proven ability to complete complex tasks independently, accurately, and in a timely manner.

4. Successful experience working in a high profile, high work volume office environment.

5. Ability to work effectively with a wide range of constituencies.

6. Outstanding oral, written and interpersonal communication skills.

7. Knowledge of computer systems for education institutions required. Specific knowledge of Google Suite

(including Gmail, Drive, Forms, Docs, Sheets), Microsoft Office products (including Word, Excel,

Powerpoint, etc.) necessary; prior experience with the National Student Clearinghouse website, Adobe

PDF Creator, Adobe InDesign, Ellucian’s PowerCampus software and its online tool Ellucian

PowerCampus Self Service preferred.

8. Must be able to work occasional weekends and evenings as needed (i.e. New Student Orientation,

Commencement).

BENEFITS:

• 35 Hour Work Week
• Medical Plans
• Dental
• Vision
• Retirement Savings Account

Annual Clery Report

In accordance with the federal Clery and Campus SaVE Acts, New England Conservatory of Music (NEC) commits to providing all current and prospective students and employees with access to the annual Campus Security and Fire Safety Report. This report will provide the reader with a record of statistics regarding crimes that were reported in the NEC community during the previous three years as well as College policies and procedures, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.This report may be accessed here View the report. A paper copy can be requested by contacting NEC's Director of Public Safety at 290 Huntington Ave, Boston, MA 02115.