Search By
1023 Jobs
Administrative Assistant Nelson Mullins Riley & Scarborough, LLP Miami, FL | Other
11 Days Ago
Administrative Assistant ESS Support Services Worldwide - Alaska ANCHORAGE, AK | Full Time
2 Days Ago
Administrative Assistant Greenway Equipment Stuttgart, AR | Full Time
2 Days Ago
Administrative Assistant Arizona Autism Charter Schools, Inc Phoenix, AZ | Other
2 Days Ago
Administrative Assistant Rancho Cielo Salinas, CA | Full Time
2 Days Ago
Administrative Assistant Marriott Hotels Resorts Anaheim, CA | Other
2 Days Ago
Administrative Assistant Applied Minds, LLC Burbank, CA | Other
2 Days Ago
Administrative Assistant Crest Rock Partners Denver, CO | Full Time
2 Days Ago
Administrative Assistant Delaware Nation Industries Washington, DC | Other
2 Days Ago
Administrative Assistant R&P Technologies, LLC Washington, DC | Full Time
2 Days Ago
Administrative Assistant Castle Group Naples, FL | Other
2 Days Ago
Administrative Assistant Castle Group Bal Harbour, FL | Other
2 Days Ago
Administrative Assistant Castle Group West Palm Beach, FL | Other
2 Days Ago
Administrative Assistant Roto-Rooter Services Company Deerfield Beach, FL | Full Time
2 Days Ago
Administrative Assistant Kimley-Horn Miami, FL | Full Time
2 Days Ago
Administrative Assistant SRI Management LLC Jacksonville, FL | Full Time
2 Days Ago
Administrative Assistant Castle Group South Daytona, FL | Other
2 Days Ago
Administrative Assistant Roto-Rooter Services Company Fishers, IN | Full Time
2 Days Ago
Administrative Assistant SP Plus HEBRON, KY | Full Time
2 Days Ago
Administrative Assistant MaxHome Jefferson, LA | Full Time
2 Days Ago
Administrative Assistant UHS of Delaware, Inc. ALLSTON, MA | Full Time
2 Days Ago
Administrative Assistant BerryDunn Waltham, MA | Full Time
2 Days Ago
Administrative Assistant Perini Management Services, Inc. (PMSI) Framingham, MA | Full Time
2 Days Ago
Administrative Assistant RQM+ Mansfield, MA | Full Time
2 Days Ago
Administrative Assistant Corsica River Mental Health Services Inc Centreville, MD | Full Time
2 Days Ago
Administrative Assistant MAG Areospace Aberdeen Proving Ground, MD | Full Time
2 Days Ago
More Search Results

Job Description

Overview

The Miami office of an AmLaw 100 law firm seeks a Corporate Administrative Assistant with 5 years of experience. 

A Day in the Life

  • Prepare/revise/finalize documents and other clerical assignments as delegated
  • Maintain attorney calendars; make travel arrangements; process monthly expense reports
  • Processing expense and travel reimbursements
  • Run conflict checks, open new client/matter engagements, maintain electronic and paper client files, set-up billing requirements for clients
  • Enter attorney time in time entry system
  • Preparing client invoices and maintaining team budgets
  • Assembling hourly rates for lawyers and paralegals for current and proposed clients
  • Reviewing billing entries for spelling, grammar and internal consistency and for compliance with fee agreements (where special requirements exist) and coordinating with accounting to have changes made in a timely fashion
  • Following up with lawyers regarding review of bills and questions on bills
  • Liaising with accounting to obtain information regarding payments, write offs, reports, and accounts receivable
  • Revising and correcting formatting for documents, creating PowerPoints and tables
  • Preparing cover letters for bills that require explanation or have prior balances

We Know You

  • Proficiency using Microsoft Word, PowerPoint, Excel and Windows
  • Ability to speak professionally to clients, return phone calls, and follow up with professionals
  • Detail oriented
  • Experience with NetDocs preferred
  • Experience with creating tables of contents for binders and creating binders
  • Experience creating and maintaining both “hard copy” and electronic corporate minute books
  • Ability to stay late when needed for client emergencies and be a self-starter
  • Excellent written English skills (other language skills a plus but not essential)
  • Ability to compile and organize sets of closing documents, including adding signature pages to the execution versions of documents, and assist in the distribution of the closing documents
  • Ability to do filings with the Secretary of State (with direction from the team paralegal) and updating and balancing the internal Excel spreadsheet relating to Sunbiz filings, and preparing monthly reconciliation for the accounting department
  • Ability to exercise judgment and take accurate and thorough messages when appropriate
  • Good follow-up and a team player

Skills for Administrative Assistant

The job skills required for Administrative Assistant include Accounting, PowerPoint, Billing, detail oriented, Microsoft Word, Accounts Receivable etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

Job Openings with Skill of Accounting
MORE>>
Job Openings with Skill of PowerPoint
MORE>>
Job Openings with Skill of Billing
MORE>>
Job Openings with Skill of detail oriented
MORE>>
Job Openings with Skill of Microsoft Word
MORE>>

Career Path for Administrative Assistant

The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.