Position Summary

The Executive Administrative Assistant will provide high-level administrative support to the Chief Executive Officer, Board of Directors and other senior staff.

Essential Duties and Responsibilities

The essential functions include, but are not limited to, the following:

• Provides high-level administrative support and assistance to the Chief Executive Officer, Board of Directors and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodation for Executives and Board Members.
• Supervise office administration staff including office management and reception.
• Receives incoming communication or memos on behalf of the Chief Executive Officer, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records.
• Organizing meetings, including scheduling, sending reminders, preparing meeting materials, taking notes and recording minutes, organizing venues and catering as necessary.
• May serve on special projects, committees, or act as manager or department representative.
• Performs additional duties as assigned by Chief Executive Officer.
• Performs other related duties as assigned.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Time management and ability to meet deadlines.
• Verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Problem-solving and decision-making skills.
• Proactive and self-directed.
• Interpersonal skills.

Education

• High School Diploma with combined experience required. Bachelor’s degree preferred in business administration or related field preferred.
• Three to five years of experience in an administrative role.