Under general supervision, performs varied complex administrative support tasks of considerable difficulty to support departmental operations; performs related work as assigned.(Essential function, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.)
·Guides and leads office support staff. May have some supervisory duties.
·Transmits information to others from department management.
·Coordinates activities of several departments, programs or offices.
·Schedules activities and maintains calendars. Schedules and coordinate activities of assigned staff.
·Develops and implements office procedures, operations and special projects or programs.
·Trains departmental staff as assigned.
·Analyzes departmental financial or project data and makes recommendations to the department director.
·Tracks and analyzes financial data for departmental purchases and budget.
·Assists with preparation of annual department budget.
·Prepares required reports, documents, correspondence and forms.
·Troubleshoots office equipment problems and obtains repairs.
·Researches and gathers data and information for reports.
·May assist with payroll and personnel matters.
·Assists with grants preparation and required reporting.
·Represents department at various meetings and functions.
· Knowledge of principles and practices of office administration, management and supervision.
·Knowledge of staff research work, business English and report writing
·Knowledge of grant writing.
·Knowledge of records management, statistical surveying techniques and their application, principles and practices of general accounting, computer hardware and software and office equipment.
·Skill in assigning and leading the work of others.
·Skill in effectively communicating verbally and in writing.
·Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.
Associates Degree in Office Administration, Business, or related field; AND five years office work experience including two years in a lead office role; some financial work experience preferred; OR equivalent combination of education, training and experience.