Executive Assistant to the CEO | Full-Time | Remote

Nao Medical provides convenient, flexible and reliable urgent care medical service within the New York metro area. Nao Medical provides the highest quality of patient care at our beautiful, modern offices, from urgent needs to routine doctor appointments.

Nao Medical is experiencing significant growth and expansion and is seeking an Executive Assistant to support our CEO to enable efficient and high quality implementation of required activities to support achievement of our strategic goals. An ideal fit for this role will be someone highly organized and detail oriented.

Responsibilities: 

• Top priority is to manage all aspects of the CEO’s calendar including scheduling, travel, proactive reconciliation of all conflicts, advance preparation of required meeting materials including coordination with appropriate staff to ensure CEO is fully prepared for all meetings
• Serve as liaison with staff to facilitate CEO’s timely review of proposals, correspondence, guidance and documentation to ensure achievement of key strategic initiatives
• Coordinate and plan Leadership and Board meetings 
• Collaborate with CEO’s and others for optimal coordination of schedules
• May serve as primary internal and external point of contact for certain vendor relationships
• Provide general administrative support when needed, including calendars, meeting schedules, and travel 
• Schedule and record minutes for certain Committee Meetings
• Organize, manage, post and circulate all committee meeting materials
• Answer and direct all incoming phone calls
• Manage mail and shipping
• Other duties and special projects as assigned. 

Requirements

This individual must possess the following:

• Minimum of a Bachelor’s Degree required
• Prior success in managing executive level schedules and calendars
• Extraordinary organizational skills and the ability to flex when necessary
• Knowledge of healthcare industry is a plus, but not required

Work Schedule and Environment

• Fully remote setting
• Full-time schedule

Desktop/Laptop and IT Specifications Required

• At least Core I5 and up or Ryzen 5 3400G, 12gig ram, SSD (if Core I3, must be SSD and 16gig ram)
• Wired Internet connection with at least 50mbps
• Celeron is not acceptable
• Noise cancellation headset
• Quiet background

Nao Medical is open to people from all backgrounds, and we would like to work with people who share our values, especially those around healthcare and creating meaning for our patients in everything we do. We are a proud Minority Woman Owned Business with a diverse staff that has been serving the New York metro area for over a decade.

We look forward to receiving your application!